Senior Executive Assistant

ThedaCare•Neenah, WI

2d•Onsite

About The Position

Why ThedaCare? Living A Life Inspired! Our new vision at ThedaCare is bold, ambitious, and ignited by a shared passion to provide outstanding care. We are inspired to reinvent health care by becoming a proactive partner in health, enriching the lives of all and creating value in everything we do. Each of us are called to take action in delivering higher standards of care, lower costs and a healthier future for our patients, our families, our communities and our world. At ThedaCare, our team members are empowered to be the catalyst of change through our values of compassion, excellence, leadership, innovation, and agility. A career means much more than excellent compensation and benefits. Our team members are supported by continued opportunities for learning and development, accessible and transparent leadership, and a commitment to work/life balance. If you’re interested in joining a health care system that is changing the face of care and well-being in our community, we encourage you to explore a future with ThedaCare. Benefits, with a whole-person approach to wellness – Lifestyle Engagement e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support Access & Affordability e.g. minimal or zero copays, team member cost sharing premiums, daycare About ThedaCare! Summary : The Executive Assistant provides administrative support to the Executive Leadership Team (ELT) using organizational, relational, and computer skills. Supports leaders by prioritizing work, handling information requests, performing clerical functions, and anticipating the needs, and expectations of the Executive Leadership Team (ELT) in a confidential manner.

Requirements

High School diploma or GED preferred
Must be 18 years of age
Five years of administrative support experience including one year of support at the executive level preferred.
Ability to move freely (standing, stooping, walking, bending, pushing, and pulling) and lift up to a maximum of twenty-five (25) pounds without assistance
Job classification is not exposed to blood borne pathogens (blood or bodily fluids) while performing job duties
Normally works in climate-controlled office environment
Frequent sitting with movement throughout office space
Use of computers throughout the workday
Frequent use of keyboard with repetitive motion of hands, wrists, and fingers
Position requires compliance with department specific competencies.
On site role in Neenah.
Supporting ThedaCare Senior Leadership.
Strong candidates need a strong sense of confidentiality, strong critical thinking and communication skills.

Responsibilities

Represents ThedaCare and the Executive Leadership Team (ELT) through professional demeanor, use of discretion and confidentiality, and exemplifying the values and behaviors at the highest level of professionalism.
Organizes and coordinates workloads for Executive Leadership Team (ELT) through effective calendar management.
Coordinates and plans details related to events and travel.
Coordinates communications for Executive Leadership Team (ELT) including taking calls, responding to e-mails, and interfacing with internal and external customers.
Responds to complex scenarios and facilitates timely responses and decisions.
Produces and distributes presentations, minutes, agendas, and documents in an accurate and confidential manner.
Coordinates the ordering of office supplies, maintaining of office equipment, and approval of expenditures and items as directed by the Executive Leadership Team (ELT).
Organizes and maintains file systems to efficiently support the Executive Leadership Team (ELT).

Benefits

Lifestyle Engagement e.g. health coaches, relaxation rooms, health focused apps (Wonder, Ripple), mental health support
Access & Affordability e.g. minimal or zero copays, team member cost sharing premiums, daycare

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