Senior Executive Assistant

MongoDB•Palo Alto, CA

6h•$68,000 - $133,000

About The Position

MongoDB is seeking a Senior Executive Assistant to support our Chief Marketing Officer at the highest level, in the Bay Area. This is a high-trust, high-impact role for someone who does beyond traditional executive support and thrives at the center of a fast-moving organization. The right candidate will not only run a complex executive calendar and travel cadence with excellence, but also drive core operating rhythms, prepare materials for key meetings, track priorities and decisions to completion and own select projects across the Office of the CMO. This role is ideal for a highly organized, detail-oriented operator with strong judgment, executive presence, and the ability to move seamlessly between tactical execution and broader business support. You will work closely with the CMO, their Chief of Staff and Senior Leaders across Marketing and beyond to keep priorities moving, removing friction and ensure the Office of the CMO runs with precision and professionalism. To succeed in this role you will need to operate thoughtfully and diplomatically and with a strong sense of ownership. You should feel comfortable interacting with senior executives and know how and when to manage up, across and around in the organization. You can communicate with clarity and professionalism at every level. The right candidate enjoys building relationships, working as part of a collaborative team and bringing judgment, and follow-through to a demanding environment.

Requirements

8+ years of experience supporting senior executives or equivalent exposure to executive-level work., or other relevant experience working directly with executive leaders
Bachelor’s degree or equivalent professional experience preferred
Proficiency with Google Workspace (Gmail, Calendar, Docs), Microsoft Office Suite, and video conferencing tools (e.g. Zoom). Familiarity of and use of AI tools is a plus
Proven success managing complex calendars across time zones, with exceptional attention to detail and the ability to anticipate scheduling needs
Demonstrated ability to plan and manage high-volume domestic and international travel
Excellent verbal and written communication skills, with the ability to communicate with clarity and professionalism at all levels
Strong judgment, discretion and integrity, including the ability to handle confidential information with care
Highly adaptable and calm under pressure, able to make decisions, reprioritize quickly, and thrive in a fast-paced, dynamic environment
Proactive, collaborative, and feedback-oriented. Is able to take initiative, think creatively, and work independently when needed
Willingness to work flexible hours to support global stakeholders and executive needs

Responsibilities

Provide seamless day-to-day support to the CMO, including proactive calendar management, time prioritization, and coordination across time zones
Anticipate scheduling conflicts, think ahead and make adjustments early to protect time and avoid last-minute disruptions
Coordinate complex domestic and international travel in line with company policy, including itineraries, logistics, on the ground support, and bi-monthly expense reconciliation
Partner closely with the CMO, Chief of Staff, Direct Reports and other senior stakeholders to keep priorities moving and ensure strong follow-through
Track key deliverables, decisions and action items to closure with integrity and accountability, escalating blockers when needed and following through without reminders
Liaise with stakeholders to create, review and coordinate correspondence, spreadsheets, slide decks, meeting agendas and briefing materials
Lead the planning and execution of events and offsites, from requirements gathering, venue coordination,budgets, contracts, payments and providing on-site support
Build trusted relationships across functions and levels, communicating with professionalism, discretion and sound judgment in support of the CMO
Identify inefficiencies and recommend process improvements that increase effectiveness for both the CMO and broader team.Take ownership of special projects as needed, showing initiative and strong judgment in ambiguous or fast-changing scenarios
Manage day to day workload while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs