Senior Executive Assistant

Mozilla

1d•Remote

About The Position

As a Senior Executive Assistant, you will provide high-level, proactive support to two Managing Directors, anticipating needs, prioritizing effectively, and extending the impact and efficiency of executive leadership across MZLA. This role sits at the center of executive operations, acting as a connective layer across priorities, people, and information to ensure complex initiatives move forward with clarity and momentum. As the sole Executive Assistant in the organization, you will play a critical role in enabling smooth, coordinated operations while representing executive leadership both internally and externally. You will partner closely with HR, Finance, Legal, the Board, and cross-functional teams across a global, remote-first environment. In addition to managing executive scheduling and logistics, you will support projects, prepare materials and briefings, coordinate governance activities, and drive follow-through on key initiatives. This role is ideal for someone who thrives in a fast-paced, dynamic organization and brings diplomacy, composure, strong judgment, and a solutions-oriented mindset. You are highly organized, an effective listener and communicator, and comfortable navigating complex or sensitive situations with professionalism and discretion. Above all, you take pride in helping leaders and organizations operate at their highest level of effectiveness. This is a full-time, remote position working with colleagues across multiple regions and time zones.

Requirements

8-10 years of experience providing senior-level executive support in a technology or multi-location organization, supporting one or more senior executives and operating with a high degree of autonomy.
Experience supporting Board and senior leadership meetings, including end-to-end coordination.
A demonstrated ability to anticipate needs, take initiative, and operate independently with sound judgment.
Exceptional organizational skills and attention to detail, with the ability to manage competing and shifting priorities.
Proven ability to steward highly sensitive and confidential information with discretion, professionalism, and integrity.
Strong written and verbal communication skills, including experience preparing or editing materials, summaries, or briefing documents for senior stakeholders.
Proficiency with Google Workspace and collaboration tools, with a mindset toward improving efficiency and processes.
Comfort working in a remote, asynchronous, globally distributed environment across multiple time zones.
Experience supporting global teams, with awareness of different cultural working styles.
Adaptability and resilience in a fast-paced environment, with a thoughtful, solutions-oriented approach.

Nice To Haves

Demonstrated understanding of, or interest in, working within an organization that prioritizes user privacy, trust, and responsible data stewardship.
Multilingual skills are an asset in supporting a global organization.

Responsibilities

Act as a connective layer across executive priorities, teams, and information, helping ensure initiatives move forward with clarity, alignment, and follow-through.
Manage and optimize information flow between executive leadership, their teams, external partners, and across the broader Mozilla ecosystem, ensuring communication is clear, timely, professional, and aligned with executive priorities.
Balance and prioritize the competing demands of two Managing Directors, proactively managing trade-offs, sequencing priorities, and ensuring alignment across executive schedules and commitments.
Support complex, cross-functional initiatives through project coordination, research, preparation of briefs and materials, and tracking action items.
Lead end-to-end planning and coordination of Board, senior leadership, and other key meetings, including materials preparation, logistics, follow-up, and action tracking to ensure a professional and well-executed experience.
Work closely with Legal, HR, Finance, and other partners to support governance, planning, onboarding, and organizational coordination.
Own and manage complex administrative and operational support, including executive calendar strategy, multi–time zone scheduling, domestic and international travel coordination, expense reporting, and executive logistics.
Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
Support planning and logistics for offsites, work weeks, and other key gatherings.
Build strong, trust-based relationships across the organization to support collaboration and execution.