Senior Executive Assistant

Massachusetts Port Authority•Boston, MA

17h

About The Position

As a Sr. Executive Assistant, you bring a steady, organized, and detail focused approach to a fast moving environment, balancing multiple priorities while keeping operations running smoothly for leaders and stakeholders. You communicate clearly and professionally, build positive relationships, and handle sensitive information with discretion and trust. Your adaptability, resourcefulness, and calm problem solving help you navigate shifting needs, support others with care, and ensure that every interaction—whether with colleagues, partners, or the public—reflects reliability, warmth, and a commitment to exceptional service.

Requirements

Associate degree or equivalent professional experience.
3-5 years of office administration experience in a business environment.
Proficiency with Word, PowerPoint, PeopleSoft, Excel, and database applications.

Responsibilities

Provides comprehensive administrative support to multiple Aviation Directors, managing schedules, documents, correspondence, and confidential information with accuracy and discretion.
Coordinates meetings, events, travel, procurement, and office logistics to ensure seamless daily operations across the Aviation departments.
Delivers responsive customer service by assisting callers and visitors, researching inquiries, processing security credentials, and supporting stakeholders with professionalism.
Serves as a reliable operational partner by tracking time and attendance, supporting special events, and acting as backup for Operations, Safety and Security, Facilities, Customer Services, and Terminal Management.