Senior Executive Assistant

Global Partners LP • Waltham, MA

16d • $103,000 - $154,600 • Onsite

About The Position

The Senior Executive Assistant to the President & CEO will provide high-level executive and support to the chief executive of Global Partners LP. The ideal candidate will have a demonstrated record of accomplishment in executive support roles, excellent judgment, tact, longevity in previous positions, absolute discretion, and the ability to work independently, this candidate person must possess strong business judgment and communication skills and the ability to interact with a variety of people at all levels of the organization and outside the organization. This position is based at our Waltham, MA headquarters with a Monday through Friday schedule from 8:00am to 5:00pm. At Global Partners, business starts with people. Since 1933, we’ve believed in taking care of our customers, our guests, our communities, and each other—and that belief continues to guide us. The Global Spirit is how we work to fuel that long term commitment to success. As a Fortune 500 company with 90+ years of experience, we’re proud to fuel communities—responsibly and sustainably. We show up every day with grit, passion, and purpose—anticipating needs, building lasting relationships, and creating shared value. Job Description: Perform diverse, advanced executive level duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information. Coordinate high level meetings and conference calls, including venues, transportation, food, and materials preparation. Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner. Compose and accurately proofread letters and documents. Proofread presentations, reports and proposals. Compile materials required for every minute Create and maintain files and effectively organize the Executives’ offices as needed. Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners. Exercises discretion and independent judgment with respect to personal and corporate matters. Additional Job Description: Bachelor’s degree required. Minimum of 10 years in a C-level executive role is required. Strong organizational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Strong interpersonal skills allow you to build relationships with stakeholders, including staff, board members, and external partners. Possess expert-level written and verbal communication skills. Operate as a problem-solver with strong decision-making capability that enables you to make informed decisions. Exhibit emotional maturity. Be a resourceful team player, with the ability to also be extremely effective independently. Handle confidential information with discretion, and adapt to various competing demands, and demonstrate the highest level of customer/client service and response. Possess high-performance goals and meet deadlines in a fast-paced environment. Be a forward-looking thinker, who actively seeks opportunities and proposes solutions. Prior experience in an Executive suite support is a must.

Requirements

• Bachelor’s degree required.
• Minimum of 10 years in a C-level executive role is required.
• Strong organizational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills allow you to build relationships with stakeholders, including staff, board members, and external partners.
• Possess expert-level written and verbal communication skills.
• Operate as a problem-solver with strong decision-making capability that enables you to make informed decisions.
• Exhibit emotional maturity.
• Be a resourceful team player, with the ability to also be extremely effective independently.
• Handle confidential information with discretion, and adapt to various competing demands, and demonstrate the highest level of customer/client service and response.
• Possess high-performance goals and meet deadlines in a fast-paced environment.
• Be a forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Prior experience in an Executive suite support is a must.

Responsibilities

• Perform diverse, advanced executive level duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information.
• Coordinate high level meetings and conference calls, including venues, transportation, food, and materials preparation.
• Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
• Compose and accurately proofread letters and documents.
• Proofread presentations, reports and proposals.
• Compile materials required for every minute
• Create and maintain files and effectively organize the Executives’ offices as needed.
• Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners.
• Exercises discretion and independent judgment with respect to personal and corporate matters.

Benefits

• We offer competitive salaries and opportunities for growth.
• We have an amazing Talent Development Team who create trainings for growth and job development.
• Health & Wellness - Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
• The Road Ahead – We offer 401k and a match component!
• Professional Development - We provide tuition reimbursement; this benefit is offered after 6 months of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior