Senior Executive Assistant

cyberu•Dublin, CA

2d•$87,200 - $139,500•Onsite

About The Position

We're looking for a Senior Executive Assistant This role is Office Based, Dublin, CA Office We are seeking a dynamic Senior Executive Assistant to support one of our C-Suite Leaders in Dublin, CA. The ideal candidate will have a strong administrative background, the ability to coordinate multiple competing priorities, and a polished, professional and positive attitude. This role will also lead the organization and coordination of related projects with our other Executive Assistants across the business. In this role you will… With a primary responsibility of supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently Manage professional and personal scheduling for the C-Suite Leader, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination Preparing detailed travel and expense reports, reconcile corporate card accounts and follow through/follow-up on report Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Interface with employees, vendors and clientele of all level For Executive-led meetings and, as requested, for board meetings Prepare and distribute agenda in advance Arrange staff meeting including facilities, connection tools, and action minutes

Requirements

Live local to Dublin, CA and willing to work in office 3+ days a week.
7+ years executive level administrative support experience, C-level preferred
A bachelor's degree from an accredited university/college or equivalent work experience
Experience overseeing budgets and expenses
Experience developing internal processes and organizational systems
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
Exceptional writing and grammar skills
Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment
Consideration for privacy and security obligations

Nice To Haves

Experience supporting C-level

Responsibilities

Supporting the C-Suite Leaders, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
Manage professional and personal scheduling for the C-Suite Leader, including agendas, mail, email, calls, travel arrangements, customer management, and other company logistics
Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
Preparing detailed travel and expense reports, reconcile corporate card accounts and follow through/follow-up on report
Partner with Communication teams to support company messaging while liaising with internal and external executives on various projects and tasks creating ad-hoc reports and presentations on an as-needed basis
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Interface with employees, vendors and clientele of all level
Prepare and distribute agenda in advance
Arrange staff meeting including facilities, connection tools, and action minutes