Senior Executive Assistant(TI-46906)

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION • Omak, WA

6d • $31 - $42 • Onsite

About The Position

This is a Non-Exempt position. Responsible for managing all activities that occur within the Department for the Superintendent with considerable independence to carry out daily department goals. This is an advanced executive level position that provides support to the Superintendent. Work is performed with minimal supervision and performed with considerable independence and discretion under defined policies and procedures. Work is monitored through consultations, progress reports and project deadlines. This position supervises support staff positions.

Requirements

• AA degree (transcripts required at time of application)
• 5 years progressively responsible management or administrative work experience
• Advanced knowledge of the Tribal Government policies and be familiar with the Bureau of Indian Affairs (BIA) policies
• Advanced knowledge of the Tribes’ policies and procedures and the Administrative structure and procedures
• Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars
• Advanced working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases
• Advanced knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports
• Advanced knowledge and experience that reflects exceptional administrative assistance skills in maintaining schedules, drafting correspondence and preparing presentation materials
• Skill working under pressure in a fast-paced and sometimes stressful environment
• Advanced knowledge of tribal and federal agencies’ contracting processes, purchasing, administrative processes, accounting principles and procedures as well as budget planning and maintenance experience
• Advanced knowledge in the use of general office equipment (copier, fax, calculator, etc.), especially demonstrated advanced skill with software such as Microsoft Office Suite, Outlook and Internet
• Advanced knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence
• Advanced knowledge of Tribal government and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details
• Advanced math skills to perform financial and statistical record keeping
• Human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts
• Ability to exercise initiative and independently perform all of the duties of the position with minimal supervision to accomplish tasks in a timely manner
• Ability to schedule and accurately take and transcribe meeting notes and maintain a record
• Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases
• Ability to plan, organize and prioritize work in order to meet schedules and timelines
• Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit
• Ability to perform all of the duties of the position in a high volume environment that may be dominated by distractions
• Must be able to perform clerical and secretarial work with speed and accuracy
• Ability to understand and apply Tribal and agency rules, regulations and policies
• Ability to plan, prioritize and organize events and carry out events, projects and activities in order to meet schedules and timelines
• Ability to maintain timekeeping, prepare computer generated timesheets, ensure leave balances are correct and prepare green-bar for payroll
• Ability to use a personal computer to produce correspondence, informational materials, and conduct basic research
• Ability to conduct cost analysis for travel cost comparisons, prepare per diem requests, and compile travel/training itinerary packets
• Ability to conduct fact-finding, research and interviews
• Ability to receive and responds to public inquiry and/or complaints through fact-finding or forward to the appropriate personnel in a professional timely manner
• Ability to maintain confidentiality of private and sensitive information
• Ability to maintain productive and cooperative relationships with Council, co-workers, tribal program staff, external organizations, tribal elders and the general public
• Ability to provide services that reflect cultural values of the Tribes and membership needs
• Valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance

Responsibilities

• Managing all activities that occur within the Department for the Superintendent
• Carry out daily department goals
• Provide support to the Superintendent
• Maintaining schedules
• Drafting correspondence
• Preparing presentation materials
• Maintain timekeeping
• Prepare computer generated timesheets
• Ensure leave balances are correct
• Prepare green-bar for payroll
• Produce correspondence, informational materials, and conduct basic research
• Conduct cost analysis for travel cost comparisons
• Prepare per diem requests
• Compile travel/training itinerary packets
• Conduct fact-finding, research and interviews
• Receive and responds to public inquiry and/or complaints through fact-finding or forward to the appropriate personnel in a professional timely manner

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 1-10 employees