Senior Executive Assistant

UMB Bank • Dallas, TX

2d • $56,890 - $109,270

About The Position

As the Senior Executive Assistant, you’re often described as “the glue” holding the team together. You may be accustomed to working behind the scenes, utilizing your strong organizational skills to keep things running smoothly. The ideal candidate for this role is experienced in handling confidential information and documents, arranging events and meetings, and working with the technology that makes all the below responsibilities successful. This role will provide high level administrative and project support under general supervision and within defined procedures to the Line of Business Leader. Typical job responsibilities include: Organize and plan meetings and maintain follow-up systems Regular contact with clients, suppliers, or company employees Handle confidential information and/or documents Generate and/or proofread departmental documents/communication, such as letters, memos, and presentations Create and/or maintain spreadsheets and run reports Manage calendar and assist in scheduling appointments/meetings Arrange meetings, travel, itinerary, and events Answer phones, greet and direct visitors Assemble documents, complete paper filing activities, scanning and electronic filing May distribute/receive mail, make copies, distribute reports, coordinate applicable document storage, and order supplies for the department Maintain documents and folders within shared technology spaces, such as SharePoint, OneDrive and more Other duties as assigned

Requirements

• High school education or equivalent
• 6 years of relevant work experience in an administrative capacity
• Demonstrates exceptional written and verbal communication skills with sound knowledge of grammar and punctuation
• Demonstrates excellent interpersonal skills with a strong team orientation mentality
• Demonstrates strong ability to effectively prioritize assignments and manage time/deadlines
• Demonstrates ability to work independently
• Demonstrates ability to solve conflicts/problems
• Demonstrates proficiency in PC skills, including Word, Excel, and PowerPoint

Nice To Haves

• Previous experience supporting an executive leader
• Previous experience in Financial industry background

Responsibilities

• Organize and plan meetings and maintain follow-up systems
• Regular contact with clients, suppliers, or company employees
• Handle confidential information and/or documents
• Generate and/or proofread departmental documents/communication, such as letters, memos, and presentations
• Create and/or maintain spreadsheets and run reports
• Manage calendar and assist in scheduling appointments/meetings
• Arrange meetings, travel, itinerary, and events
• Answer phones, greet and direct visitors
• Assemble documents, complete paper filing activities, scanning and electronic filing
• May distribute/receive mail, make copies, distribute reports, coordinate applicable document storage, and order supplies for the department
• Maintain documents and folders within shared technology spaces, such as SharePoint, OneDrive and more
• Other duties as assigned

Benefits

• UMB offers competitive and varied benefits to eligible associates , such as Paid Time Off
• a 401(k) matching program
• annual incentive pay
• paid holidays
• a comprehensive company sponsored benefit plan including medical, dental, vision, and other insurance coverage
• health savings, flexible spending, and dependent care accounts
• adoption assistance
• an employee assistance program
• fitness reimbursement
• tuition reimbursement
• an associate wellbeing program
• an associate emergency fund
• various associate banking benefits
• Benefit offerings and eligibility requirements vary

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees