Senior Executive Assistant

CKF Addiction Treatment•Salina, KS

1d•Onsite

About The Position

The Senior Executive Assistant serves as a trusted partner to the CEO, providing high-level executive support, while owning the organization’s accounts payable function. This role ensures the smooth coordination of executive operations, board support, and financial workflows. This position manages sensitive financial and organizational information, supports Board of Directors operations, and works closely with leadership to ensure accuracy, accountability, and professionalism across executive and financial processes. A high level of discretion, integrity, and executive presence is required.

Requirements

High level of integrity, discretion, and emotional intelligence.
Strong executive presence and professionalism
Exceptional organization and follow-through
Ability to manage sensitive information and shifting priorities
Strong written and verbal communication
Comfortable working closely with executive leadership and board members.
3 + years supporting senior leadership or executive teams
Experience supporting Board of Directors operations
Strong administrative and coordination background
2+ years of accounts payable experience
Associate's degree (A. A.) or equivalent from two-year college or technical school; or a minimum of one year related experience and/or training; or equivalent combination of education and experience.
To perform this job successfully, an individual must be proficient in all Microsoft office programs, and the ability to learn and use other software programs as assigned.
Current valid Kansas Driver’s License.

Nice To Haves

Experience in healthcare, nonprofit, or mission-driven environments preferred

Responsibilities

Provide high level administrative support to the CEO, including complex scheduling, coordination, meeting preparation, and executive correspondence.
Serve as a central coordination point between the CEO, executive team, departments, and external partners.
Prepare reports, presentations, talking points, and leadership materials as needed.
Support organizational initiatives and special projects led by the CEO.
Coordinate all logistics for Board of Directors meetings, including scheduling, agendas, board packets, minutes, and official records
Maintain organized, confidential board and governance files.
Support preparation of board reports and materials.
Serve as a professional liaison between executive leadership and board members.
Handle sensitive organizational, financial, and personnel-related information with the highest level of discretion.
Support leadership with document management, contract organization, and executive workflows.
Assist with internal communications and leadership coordination.
Assist with grant coordination support, leadership reporting, and special projects.
Own all accounts payable processes.
Maintain accurate AP records and documentation in alignment with financial policies and audit standards.
Monitor organizational credit cards and support expense documentation and reconciliation.
Support month-end close processes, financial tracking, and reporting in collaboration with finance leadership.
Assist with audit preparation and financial documentation requests.
Support insurance documentation preparation and financial record management.
Perform other duties as assigned in support of the Office of the CEO.