Senior Executive Assistant

Fluor Corporation•Houston, TX

39d

About The Position

At Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor's HR department is seeking a Senior Executive Assistant located in Houston, Texas. As Senior Executive Assistant to Talent Acquisition, Mobility and Immigration teams, this position will work closely with executives, directors, and other team members, with minimum supervision.

Requirements

A combination of education and directly related experience equal to seven (7) years with 5+ years of experience in administrative support in a corporate environment
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a time-conscious and time-effective manner
Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook
Demonstrated ability to manage calendars and coordinate meetings across several time zones
Experience preparing detailed expense reports
Advanced PowerPoint skills and experience editing presentations
Experience scheduling meetings and events, liaising with catering, IT, and other departments
Exceptional attention to detail and organization
Ability to work at a quick pace
Experience with multiple platforms that support invoicing, reporting, and travel

Nice To Haves

High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Experience with SAP/ESS for expense reports and invoice processing
Experience with Amex Global Business Travel
Strong interpersonal and communication skills, both oral and written
Strong leadership and decision-making skills

Responsibilities

Manage administrative, reporting, and coordination of items supporting Talent Acquisition and Mobility & Immigration
Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, etc.
Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
Schedule appointments, manage multiple calendars, and coordinate executives' interface with other company organizations, clients, and external groups across multiple time zones
Manage general office duties including mail distribution and phone coverage, specifically responding to Talent Acquisition related calls
Manage time and attendance, expense reports, invoices and ordering of supplies
Administrative on-boarding of new employees on the team
Create internal communications to support team appreciation and recognition (e.g., birthdays and anniversaries)
Other duties as assigned

Benefits

Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

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