Senior Executive Assistant

Analytic Services Inc•Chantilly, VA

21d

About The Position

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service. Position Summary ANSER is seeking an Executive Assistant to serve within NRO. In this role you will serve as a strategic partner and gatekeeper and primary point of contact for leadership while managing intricate calendars, coordinating high-level meetings, and handling sensitive communications for multiple executives. You will manage competing priorities while facilitating travel logistics, preparing executive-level presentations, and providing routine administrative support to Government staff.

Requirements

Active Top Secret / Sensitive Compartmented Information (TS/SCI) clearance with Counterintelligence (CI) Polygraph.
Bachelor’s Degree
Minimum of 8 years of experience and/or 5 years direct experience with the NRO, DoD or IC.
Advanced proficiency and knowledge of Microsoft Office Products and standard applications
Exceptional organizational and time management capabilities
Exceptional, polished communication (verbal, written, and interpersonal) skills
Proven experience using discretion and professionalism when handling sensitive information

Nice To Haves

Proficiency in the use of NRO unique applications (NRO Account Action Process (NAAP), Correspondence Template (CORRtemp) Tool, and TIER.
Superior ability to adapt to a rapidly changing work environment while maintaining flexibility
Strategic thinking and decision-making capabilities
Unparalleled ability to multitask and prioritize effectively; and
A knack for anticipating needs and proactively solve problems. Bachelor’s degree

Responsibilities

Manage all aspects of senior executive daily agenda
Coordinate meetings, travel arrangements, and event planning
Manage confidential information and communications
Prepare reports, presentations, correspondence, and read- ahead material for Senior Executives
Submit visitor, facilities, IT, travel, vehicle, supplies, and other requests
Complete personnel actions to include updating org charts and maintaining office phone tree
Manage onboarding support to include managing suite access and office security groups
Oversee office-level award tracking and communication for deadlines and submission status
Support Tracking Information and Enterprise Response (TIER) actions to include: assigning actions to appropriate personnel, following-up on open/pending actions, coordinating responses in a clear, organized manner for senior management review, and providing status reports;’
Facilitate travel arrangements and process travel accountings for Senior Leaders
receive, prioritize, and prepare Senior Executive actions ensuring document corrections are performed in a timely manner
summarize correspondence, highlight key issues, and follow up to ensure timely response
Prepare and review various correspondence for Senior Executive signature and ensure compliance with NRO correspondence guidelines
support visitors to include communicating security clearances, submitting badge requests, and escorting to required locations
disseminate schedules to appropriate staff and stakeholders
Independently interact with various DoD and IC agencies to coordinate complex executive meetings and conferences and complete required travel actions
Maintain and update the BPO Records Management Plan
Research and prepare background information on topics and meeting attendees
Provide administrative support to Government leads/Program Managers for assigned actions, including calendar management, and travel
Track and monitor ongoing projects and initiatives, as directed