Senior Executive Assistant

Agilon Health•Oxon Hill, MD

1d•$100,000 - $122,600•Remote

About The Position

The Senior Executive Assistant is focused on the holistic administrative needs of a C-level executive within the organization, with the goal of superior organization and execution. Additionally, Senior EA is responsible for providing consistent support, messaging, and administration for the executive’s team, thus acting as the “hub” for the team. The Senior EA provides support via a combination of foundational administrative functions such as managing complex meeting schedules, creating and organizing detailed travel itineraries, and processing expense reports, in addition to organizing and executing a variety of multi-faceted, confidential projects, preparing agendas and meeting materials, and many other ad hoc assignments. As a key member of the Market Leadership Team, the Senior EA provides support via a combination of foundational administrative functions such as managing complex meeting schedules, creating and organizing detailed travel itineraries, and processing expense reports, in addition to organizing and executing a variety of multi-faceted, confidential projects, preparing agendas and meeting materials, and many other ad hoc assignments.

Requirements

Bachelor’s degree and a minimum of 10 years of experience overall
Strong experience managing executive(s) in the C-suite.
Expert-level competency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Excel and Teams, along with a high comfort level with other virtual meeting tools, such as Zoom, is required.

Responsibilities

Provide superior administrative organization, create a streamlined workflow, and act as the "nerve center" for the team.
Interface appropriately with a broad range of internal and external stakeholders, including senior executives, company employees at all levels, and external vendors.
Manage the executive's calendar, including scheduling and confirming appointments, coordination of meeting rooms/facilities and attendees.
Travel planning from beginning to end, including selecting airfare, ground transportation and hotel stays.
Plan and coordinate events.
Manage all meeting details, including organizing attendees (securing hotel blocks for groups and ground transportation, etc.), communicate agendas, coordinate meeting locations (internal conference rooms or external locations) and manage all related technology required to run a successful meeting.
Coordinate appropriate catering during events; research and book restaurants for group dinners.
Preparation of agendas and presentations.
Attend meetings with the executive (or in place of the executive as needed), and take, transcribe, and distribute notes or minutes as requested and as appropriate.
Compile action items for follow-up to share with the executive and set deadlines for completion.
Expense report management, including the gathering and submitting of all receipts through the company's two expense reporting portals. The same may be required if the Senior EA is supporting the executive's team.
Take 100% ownership of work and be committed to excellence, understanding and contributing to the big picture.
Maximize the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.