Senior Executive Assistant

Allina Health Systems-posted 3 months ago

$33 - $45/Yr

Full-time • Entry Level

Minneapolis, MN

Religious, Grantmaking, Civic, Professional, and Similar Organizations

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Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career. This role will provide support to the Executive Vice President - Chief Strategy and Growth Officer, as well as the Senior Vice President - Chief Digital and Information Officer. Key Position Details: This role is 1.0 FTE (80 hours per two-week pay period) with 8-hour day shifts and no weekends.

Provide administrative support at the executive level.
Relieve executive of administrative detail.
Manage executive(s) schedule / calendar.
Schedule, coordinate, and assist with meeting planning, including Board meetings, committee meetings, conferences, retreats, and presentations.
Communicate in person or via email with Board and / or committee members on behalf of the executive.
Assure an efficiently operated, customer-focused administration department.
May attend meetings and take minutes.
May complete and process site license and survey applications.
May maintain administrative or site policies and policy database.
Provide clerical support at the executive level.
Arrange and coordinate travel arrangements.
Compose correspondence.
Prepare reports.
Conduct special projects utilizing a variety of software programs or packages.
Manage and prioritize executive and department mail.
Monitor and manage department supplies and equipment.
May manage invoices and expense reports.
May provide support for contracts work including record management.
May be responsible for assigned projects including work direction to others and coordination of project timelines.
May work with patients/families that call or arrive to see the executive.
Act as intermediary or liaison for executive.
May assist to assure that questions / concerns are seen through to resolution.
May route questions/concerns to others.
Other duties as assigned.

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description.
5 to 7 years experience in administrative or executive support, and computer proficiency.

High school diploma or GED.
Associate's or Vocational degree.

Medical/Dental
PTO/Time Away
Retirement Savings Plans
Life Insurance
Short-term/Long-term Disability
Paid Caregiver Leave
Voluntary Benefits (vision, legal, critical illness)
Tuition Reimbursement or Continuing Medical Education as applicable
Student Loan Support Benefits to navigate the Federal Public Service Loan Forgiveness Program
Allina Health is a 501(c)(3) eligible employer

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