Senior Executive Assistant Opportunities

Shark Ninja Operating • Needham, MA

290d

About The Position

SharkNinja is a global product design and technology company, with a diversified portfolio of 5-star rated lifestyle solutions that positively impact people's lives in homes around the world. Powered by two trusted, global brands, Shark and Ninja, the company has a proven track record of bringing disruptive innovation to market, and developing one consumer product after another has allowed SharkNinja to enter multiple product categories, driving significant growth and market share gains. Headquartered in Needham, Massachusetts with more than 3,300+ associates, the company's products are sold at key retailers, online and offline, and through distributors around the world. This evergreen job post is for upcoming Senior Executive Assistant roles at SharkNinja. We're continuously seeking exceptional candidates who aspire to make a positive impact on people's lives. Your application will be thoroughly reviewed for potential future opportunities within our team. We encourage you to explore all relevant current openings and apply accordingly.

Requirements

• Bachelor's Degree
• 7+ years of experience supporting administrative functions at the Executive level.

Nice To Haves

• Demonstrate a high level of experience supporting C-level Executives for 7 years.
• The ability to thrive in a fast paced and dynamic environment.
• Comfortable being a shared resource for a team and across multiple organizations.
• Graceful under pressure on a daily basis.
• Must be self-confident, diplomatic, and able to anticipate/handle unexpected situations.
• Comfortable with deadline pressures and managing multiple demands for critical deliverables.
• Able to execute with little direction. Be resourceful.
• Comfortable making decisions and the ability to act and respond quickly.
• High level of discretion and judgment when handling extremely confidential information.
• Team player with exceptional can-do attitude.

Responsibilities

• Be a trusted Senior Executive Assistant and administrative business partner to a C-level Executive.
• Manage multiple, complex, and hectic day to day calendars with competing priorities ensuring the Executives time and focus is on critical product and strategic matters.
• Heavy conference room reservations management and clearing conflicts to accommodate priority meetings.
• Display strong meeting management skill, practice meticulous detail and be able to meet rigid specifications when scheduling.
• Collaborate with attendees, assigned speakers, collect, and collate presentations and format them into a SharkNinja approved template.
• Attend meetings, record action items, track the deliverables with key stakeholders and follow up to ensure execution.
• Create MEI efficiencies and establish clear processes, such as a centralized calendar for the P&C cycles and programs.
• Act as main point of contact responding to daily requests to action for associates.
• Collaborate closely with the Executive Assistant team to synchronize and schedule Executive-level priority meetings.
• Provide ancillary support to the Executive Assistant team and other corporate functions in the office, as necessary.
• Recognize the importance of accuracy when planning and arranging domestic and international travel.
• Expedite new hire requests and seating plans in orchestration with the hiring manager, HR, Facilities, and IT.
• Track and monitor high priority initiatives for the Executive(s) using Teams, OneDrive, Confluence, Excel.
• Act as point of contact for any visiting associates from our global locations.
• Create and maintain department distribution lists.
• Frequently asked to order, pick up and deliver lunch to the Executives.
• Provide personal assistance as needed.

Benefits

• Competitive health insurance
• Retirement plans
• Paid time off
• Employee stock purchase options
• Wellness programs
• SharkNinja product discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree