Senior Executive Assistant & Operations Manager, Strategy Consulting Practice

Tyton Partners • Boston, MA

59d • Hybrid

About The Position

Tyton Partners is seeking a Senior Executive Assistant & Operations Manager to provide comprehensive executive administrative support to firm leadership while managing key aspects of day-to-day firm operations. This dual role supports two busy executives, the Founder/Managing Partner, and Senior Partner, of our strategy consulting practice, ensuring seamless execution of executive priorities, and managing our Boston office, coordinating technology internally, planning internal events, and supporting legal administration. The ideal candidate is a proactive, detail-oriented professional with exceptional organizational skills, who thrives in a fast-paced, entrepreneurial environment and is equally comfortable managing executive-level priorities and firm-wide operational initiatives. This is a hands-on role that combines calendar and travel mastery with office, IT, legal, and event management responsibilities. This is an outstanding opportunity for a motivated and resourceful professional with a track record of administrative and operational excellence to contribute directly to the firm’s success and impact in the education sector. This is a hybrid position based in Boston, MA, requiring three days per week in the office.

Requirements

• Exceptional organizational and prioritization skills with very strong attention to detail.
• Excellent communication and interpersonal skills; able to manage relationships across all levels of the firm and with external stakeholders.
• Proven ability to handle confidential information with discretion and sound judgment.
• Highly proactive and resourceful; able to anticipate needs and adapt to changing priorities.
• Strong problem-solving and analytical skills with an operational mindset.
• Collaborative and team-oriented, contributing to a collegial, dynamic firm culture.
• Entrepreneurial mindset and willingness to “wear many hats.”
• Bachelor’s degree required.
• 5+ years of experience supporting senior executives; experience in professional or financial services preferred.
• Proven success managing complex calendars, travel, and confidential information.
• Proficiency in Microsoft Office Suite and collaboration tools (e.g., Outlook, Zoom, SharePoint).
• Experience with office and event management is strongly preferred.

Responsibilities

• Complex Calendar and Logistics Management: Manage complex calendars across multiple time zones; proactively schedule and prioritize meetings aligned with firm goals; anticipate and resolve conflicts with minimal oversight; ensure Partners are fully prepared with relevant materials; serve as the primary liaison between executives, internal teams, and external stakeholders, exercising discretion and professionalism.
• Travel Management: Coordinate and optimize domestic and international travel for Partners, ensuring smooth and cost-effective arrangements; prepare detailed itineraries and meeting materials; help establish and maintain firm-wide travel processes.
• Operational Support: Submit accurate expense reports; support compliance and Partner business development tracking; assist with Partner forecast inputs and reporting as needed; lead or support special projects as assigned.
• Office Management: Oversee facilities, equipment, catering, and supplies; manage vendor relationships; lead office planning and space utilization; identify and implement process efficiencies; manage the office operations budget and ensure adherence.
• IT Coordination: Partner with vendors and internal stakeholders to ensure smooth IT operations for the consulting team; manage onboarding setup, user accounts, and equipment; serve as a go-to resource for IT needs; oversee vendor contracts; administer Office365 and SharePoint systems; monitor IT budget and identify process improvements.
• Internal Event Planning: Lead planning and execution of firm-wide and internal events coordinating logistics, communications, and catering within budget; develop event strategies aligned with firm goals; prepare related materials and communications.
• Legal Support: Manage the DocuSign process and monitor the Legal inbox; execute contracts on behalf of Partners when advised; ensure prompt contract follow-up and flag issues; liaise with external parties as needed; support creation of legal documents and maintain organized legal records.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 251-500 employees