Senior Executive Assistant / Office Manager

KBR • Mooresville, AL

293d

About The Position

KBR is seeking a highly organized and experienced Senior Executive Assistant / Office Manager to join our team to support the Army's Search Track Acquire Radiate Eliminate (STARE) Project Office located on Redstone Arsenal, AL. As a Senior Executive Assistant, you will provide comprehensive administrative support to senior executives and ensure efficient business operations. You will have the opportunity to work in a fast-paced and dynamic environment, supporting top-level decision-makers and contributing to the success of the organization. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and time management skills.

Requirements

• Active DoD Secret Security Clearance
• Bachelor's degree in business administration or a related field.
• 10+ years of proven experience as an executive assistant or a similar role.
• Strong knowledge of office management systems and procedures.
• Exceptional organizational and time management skills.
• Excellent written and verbal communication abilities.
• Attention to detail and accuracy.
• Ability to handle multiple tasks and work under tight deadlines.
• Discretion and ability to maintain confidentiality.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Professional demeanor and strong interpersonal skills.
• Flexibility to work outside regular business hours when necessary.

Nice To Haves

• Familiarity with Army, OSD and DoD organizations and staff processes.
• Familiarity with the DoD Acquisition process, standards and requirements.
• Competence skill level with the DoD Defense Travel System.

Responsibilities

• Coordinate and manage calendars, appointments, audio and video teleconferences for senior executives.
• Coordinate travel arrangements and travel vouchers for senior executives.
• Prepare and edit correspondence, reports, and presentations.
• Receive and respond to requests for assistance or information.
• Conduct research and gather information for various mission initiatives.
• Organize and prioritize incoming tasks and requests for senior executives.
• Assist in the preparation and follow-up of meetings, including taking meeting minutes as needed.
• Manage and maintain classified, controlled unclassified, confidential, and unclassified files and documents.
• Liaise with higher headquarters, governmental organizations, stakeholders, and subordinate organizations to ensure effective communication and collaboration.
• Serve as the point of contact between senior executives.
• Assist in the planning and execution of STARE Project Office events and special projects.
• Manage operations for senior executive front office.
• Supervise, manage and mentor subordinate executive assistants within the STARE Project Office.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree