Senior Executive Assistant I, Liberty Mutual Investments

Liberty Mutual Insurance•Boston, MA

18h•Hybrid

About The Position

Liberty Mutual Investments (LMI) is the investment firm for Liberty Mutual Group (Liberty). With deep expertise in fixed income, equity, and alternative strategies, LMI invests more than $100B of long-term capital globally, and has a team of nearly 300 investment, finance, and operations professionals located in Boston, MA, and New York, NY. LMI has a clear purpose: drive economic growth, build enduring businesses side-by-side with our partners, and generate superior risk-adjusted returns that secure Liberty’s promises. LMI offers the best of both worlds — the look and feel of a boutique investment firm with the reputation and financial strength of a global leader. As the investment firm of a mutual with long-term capital, LMI has a single client mandate. This gives us the freedom to focus on what we do best. Our portfolio spans a broad spectrum of public and private investments, and we are committed to expanding our capabilities and our toolkit in support of our mission. We invest across diverse asset classes, financial structures, and industries, including real estate, digital infrastructure, healthcare, renewable energy, and technology—with the aim of creating value and powering innovation. We pride ourselves on our extensive network of mutually beneficial partnerships, and we use our substantial influence, capital, and energy to drive towards a better future #LMI Liberty Mutual Investments has an exciting opportunity for a highly qualified Senior Executive Assistant to join the Administrative Solutions team. The team of five pooled resources plays a vital role supporting various levels across the organization. This position offers unique insights and exposure to diverse opportunities within the business. The responsibilities encompass intricate meeting coordination, travel logistics, project management, ad hoc projects and adept handling of sensitive information. Embrace the challenge of juggling diverse tasks, ensuring seamless communication and efficient workflow across different levels within the company. You’ll play a key role in streamlining processes, managing priorities and facilitating smooth collaboration. Provides administrative support across the business, while exercising confidentiality, tact, and diplomacy. This position offers a unique chance to showcase your adaptability, organizational prowess and interpersonal skills as you contribute to the success of our Administrative Solutions team and the overall efficiency of our business operations. This is a hybrid role. The selected candidate must live within a commutable distance to the Boston office and come into the office every Tuesday, Wednesday and Thursday.

Requirements

Solid knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, etc.) records management systems, and other business procedures and terminology.
Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
Displays high degree of professionalism to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
Strong ability to read complex settings and respond to challenging people and/or circumstances with diplomacy and tact.
Competencies typically acquired through an associate`s degree (or equivalent) and 3 to 5 years of relevant and progressively more responsible administrative experience, to include prior experience providing support at the management level.

Nice To Haves

Investments experience or background a plus but not expected.

Responsibilities

Coordinate and prepare agendas, materials, and follow-ups for meetings and events, ensuring alignment with business priorities.
Manage complex travel logistics across multiple time zones, including air, ground, accommodations, and contingency planning.
Provide real-time travel support and ensure seamless coordination across teams.
Assists with online retrieval and archiving documents as well as supporting the Company's records and retention schedule
Create, format, and refine presentations, reports, and internal communications with a focus on clarity, accuracy, and brand alignment.
Maintain shared documentation systems, including digital filing, retrieval, and compliance with retention policies.
Leverage advanced tools like ChatGPT to streamline work, enhance productivity, and support dynamic problem-solving.
Serve as a go-to resource for technical troubleshooting and digital productivity tools.
Partners with Leadership Team Executive Assistants to ensure success in all areas
Interaction with individuals from all levels of the organization
Special projects as required