Senior Executive Assistant & Chief of Staff

Ovid Therapeutics • New York, NY

93d • $140,000 - $170,000

About The Position

Ovid Therapeutics Inc. is a New York-based biopharmaceutical company dedicated to developing small molecule medicines for brain conditions with significant unmet need. The Company is advancing a pipeline of novel, targeted small molecule candidates that modulate the intrinsic and extrinsic factors involved in neuronal hyperexcitability causative of multiple neurological and neuropsychiatric disorders. It is with curiosity, courage, and tenacity that, together, we work for meaningful change in the lives of patients and their families. With this sense of purpose and urgency we challenge the conventional and embrace the wisdom and thought that comes from diverse backgrounds and perspectives. Importantly, we understand the commitment we make to our patients, our broad community and to each other is based on the humanity that we share.

Requirements

• 10+ years of experience supporting senior executives, with a proven track record of managing at the C-suite level.
• Mastery of complex scheduling, domestic and international travel, logistics, including expense reporting and travel management tools.
• Exceptional organizational skills and the ability to juggle competing priorities with calm and focus.
• Demonstrated communication skills, including listening, presentation preparation, conveying of information, and follow up.
• Proven experience working with absolute discretion and professionalism when handling confidential or sensitive information.
• Expert level proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and the confidence to learn new tools quickly.
• Proven ability to thrive in a hybrid work model, balancing collaboration in-office with independent productivity remotely.
• Solutions oriented mindset that includes anticipating needs and an 'all hands on deck' attitude.

Nice To Haves

• Relevant experience in project management, Board support, and/or cross functional leadership.
• Experience in biotech, pharma, or life sciences — or familiarity with highly regulated industries is highly preferred.
• Direct support experience with Boards of Directors and preparation of board materials.
• Facilities management oversight and vendor management skills.
• A degree in business administration, communications, or a related field.
• Experience in mentoring or guiding administrative staff.
• Comfort working in a high-growth, mission-driven organization where priorities can shift quickly and flexibility is key.

Responsibilities

• Managing complex calendars, meetings, priorities, and ensuring follow-up on key commitments with attention to priorities.
• Coordinating complex domestic and international travel logistics, including accommodations, itineraries, and expense management.
• Overseeing facilities operations in partnership with the Office Coordinator.
• Managing office contracts, building relationships with service providers, and resolving facilities-related issues.
• Supporting company-wide meetings and events by coordinating logistics, agendas, and materials for both internal and external audiences.
• Providing high-level administrative support to other executive team members as needed.
• Facilitating communication flow between the CEO, leadership team, and external partners.
• Upholding confidentiality, professionalism, and handling sensitive information and communications.
• Guiding and mentoring administrative staff to promote consistency, efficiency, and a positive team culture.
• Acting as a trusted strategic partner to the CEO & President COO on strategic initiatives, priorities, and problem-solving.
• Coordinating leadership team agendas, meetings, and offsites.
• Preparing and organizing high-level materials, agendas, and correspondence.
• Serving as a key liaison with internal teams, board members, and external partners.
• Supporting board meeting preparation, including materials, logistics, and follow-up actions.
• Drafting internal and external communications, presentations, and reports on behalf of the CEO, COO, or Executive Team.
• Anticipating issues, risks, and opportunities, providing proactive recommendations and solutions.

Benefits

• Hybrid work model with flexibility.
• Base salary range of $140,000 - $170,000.

What This Job Offers