Senior Executive Assistant - Autonomous Vehicles

Nvidia • Santa Clara, CA

107d • $92,000 - $149,500

About The Position

We are looking for a highly skilled and proactive Executive Administrator (EA) to provide comprehensive support to several org 3 leaders within our Autonomous Vehicle organization. This key role at a leading tech company needs strong organization and autonomy. This person will serve as senior leaders' main contact, assisting with scheduling, task prioritization, and project focus. You will also be a key partner in driving critical projects and initiatives forward.

Requirements

• Over 8+ years of working experience as an Executive Assistant level assisting Senior leaders.
• B.S./B.A. degree or equivalent experience.
• Displays assurance, patience, and integrity in a fast-paced environment.
• Displays strong interpersonal and multi-tasking abilities while prioritizing tasks.
• Expert knowledge of Microsoft applications including Outlook, Word, PowerPoint, Excel, SharePoint, and Google Suite applications.
• Phenomenal teammate with a positive attitude.
• Ability to work independently and proactively.

Nice To Haves

• Adaptability and the capacity to shift course rapidly.
• Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks.
• Embrace new processes.

Responsibilities

• Provide dedicated administrative support.
• Skillfully coordinate intricate schedules, prioritizing meetings within the team and with external partners spanning various time zones.
• Actively handle and resolve scheduling conflicts, supervise all aspects of meeting organization, and coordinate all logistics related to travel and expenses.
• Fulfill the role of key liaison, being responsible for and analyzing communications originating internally and externally.
• Craft and evaluate written communications, visual aids, and additional content with meticulous attention to detail.
• Assume responsibility for different impromptu assignments to assist the team, including researching, crafting presentations, and collaborating with diverse groups to ensure timely completion of project results.
• Coordinate all meetings, special events such as off-sites, celebrations, and team-building activities.
• Coordinate all travel arrangements and itineraries; negotiate the best rates with vendors and travel agents.
• Run and reconcile expense reports and purchase requisitions submissions.
• Collect detailed meeting notes, recognize and supervise action items and follow-ups.
• Lead special projects for and with Executives.
• Provide backup support for other Executive Administrators.

Benefits

• Equity and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Computer and Electronic Product Manufacturing
• Education Level: Bachelor's degree