Senior Executive Assistant and Project Manager

Spurwink Services • Portland, ME

77d

About The Position

The Senior Executive Assistant & Project Manager to the CEO and COO plays a pivotal role within our dynamic, mission-driven nonprofit organization serving the behavioral health sector. Reporting directly to the Chief Executive Officer (CEO) as well as supporting the Chief Operating Officer (COO) and Senior Leadership Team (as needed), this position provides high-level administrative and project management support, ensuring organizational effectiveness and operational excellence. The Senior Executive Assistant is entrusted with handling confidential information, coordinating strategic initiatives, and serving as an essential liaison between executive leadership, staff, board members, and external stakeholders.

Requirements

• Bachelor's degree or equivalent relevant experience; background in nonprofit management, health administration, or related fields preferred.
• Minimum of five (5) years' experience supporting senior leaders in a complex nonprofit or corporate environment.
• Demonstrated experience coordinating board meetings, preparing minutes, and supporting governance activities.
• Education or equivalent experience in standardized project management certifications such as PMP, PMI-ACP, CSM, CompTIA is preferred.

Responsibilities

• Manage complex calendars for the CEO and COO, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize communications (i.e., emails, calls, correspondence), respond or redirect as appropriate.
• Prepare, proofread, and edit reports, presentations, and other documents for executive review and board dissemination.
• Handle confidential and sensitive information with the utmost discretion and integrity.
• Manage special projects utilizing project plans, timelines, and status reports.
• Responsible for board meeting coordination, project management support, excel reporting and data management, internal and external communications, and administrative operations.

Benefits

• Health/Dental/Vision /Pet Insurance
• Employer Paid Life Insurance and Short/Long Term Disability
• Retirement Account with Matching Contribution (after one year of service)
• Scholarships to ME Community Colleges
• Tuition Reimbursement (Up to $2,000 Annually)
• 25% Tuition Reimbursement for UNE Master of Social Work Program
• Eligible employer for the Public Service Loan Forgiveness (PSLF) Program
• Quality Supervision and Paid Training Opportunities
• Career Advancement Opportunities
• Flexibility of Schedules
• Generous Paid Time Off
• Opportunity for Same Day Pay
• Health Plan Enrollees - Access to Several Discounts (Hotels, Electronics, Auto, Groceries, Event Tickets, and More)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Social Assistance
• Education Level: Bachelor's degree