Senior Executive Administrative Assistant

Health Care Service Corporation • Chicago, IL

116d • $54,800 - $121,100 • Remote

About The Position

HCSC is looking for a dynamic individual to join its Executive Support team! Under general direction, this position is responsible for exercising considerable discretion and independent judgment while performing high-level secretarial, administrative and office management duties. This will include, but not be limited to composing and typing correspondence, report development, complex meeting coordination, maintenance of confidential documents as well as screening phone calls and visitors. These duties require a thorough knowledge of policies, practices and procedures to ensure the office functions efficiently and this elevated administrative assistant level requires initiative and may entail decision-making authority. NOTE: this role is hybrid/flex and requires in-office visibility three days per week, working from home the other two days. Relocation is NOT available and sponsorship will NOT be extended either now or in the future.

Requirements

• 6 years of upper-level, executive administrative/secretarial support experience.
• Extensive knowledge of office procedures and equipment.
• Strong verbal and written communication skills.
• Ability to multi-task in an environment of urgent and shifting deadlines.
• Ability to manage complex schedules and coordinate extensive travel.
• High degree of confidentiality.
• Solid PC proficiency including Word, Excel, PowerPoint, Outlook, Teams, and Workday.

Nice To Haves

• Secretarial certificate from an accredited secretarial school (i.e. Certified Administrative Professional, CAP).
• Two years of college-level courses equivalent to an Associates Degree.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.

Responsibilities

• Perform high-level secretarial and administrative duties.
• Compose and type correspondence.
• Develop reports and coordinate complex meetings.
• Maintain confidential documents.
• Screen phone calls and visitors.
• Exercise discretion and independent judgment in decision-making.

Benefits

• Health and wellness benefits.
• 401(k) savings plan.
• Pension plan.
• Paid time off.
• Paid parental leave.
• Disability insurance.
• Supplemental life insurance.
• Employee assistance program.
• Paid holidays.
• Tuition reimbursement.
• Annual incentive bonus plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Insurance Carriers and Related Activities