Senior Executive Administrative Assistant

La-Z-Boy • Monroe, MI

2d • Onsite

About The Position

This position provides high-level, confidential administrative support to the office of one or more C-Suite Executives. This position is administrative and project-based and includes scheduling travel, arranging meetings, handling information requests, preparing reports and presentations, correspondence and liaising with senior executives and board members. This position is often privy to confidential information and as such, requires diplomacy and discretion.

Requirements

• Associates degree in Business or related field with 4-6 years of relevant experience or equivalent
• Strong skills in Microsoft Office Suite including Outlook, Teams Word, Excel, Access, and PowerPoint
• Strong oral and written communication skills
• Strong organizational skills, attention to detail and ability to multi-task, ability to prioritize tasks
• Experience handling confidential information

Nice To Haves

• Bachelor’s Degree in Business
• Administrative Assistant certification
• 1-3 years of supervisory / leadership experience

Responsibilities

• Manages and facilitates completion of the Executives administrative tasks, including scheduling meetings, coordinating meetings, scheduling conference rooms and room/equipment setup and catering (when needed).
• Manage executives calendars and e-mails and ensures they are informed of events / situations that require immediate attention.
• Make travel arrangements for Executives and at times other staff members within the business unit. This includes determination of flights, hotel accommodations and car rental.
• Responsible for maintaining and filing all expense reports.
• Communicates with the general staff on behalf of the executive team.
• Coordinates logistics for high-level meetings both internally and externally.
• Coordinates meetings and strategic activities with the Senior Lead Team, Management Team, and other staff.
• Research and advise leaders with respect to special events, external board responsibilities/opportunities or circumstances occurring within the community to enhance their profile as community leaders.
• Manage all sources of information that is to be presented to the executive team.
• Coordinate and administer corporate programs implemented by the Executive team.
• Coordinate with outside customers and vendors any activities as required by the President and VP’s.

Benefits

• Medical, Vision, Dental and Basic Life Insurance
• available 401k retirement plan with company match of up to 6%
• Paid time off includes: 9-11 paid holidays each year, two weeks’ prorated vacation as a new hire and either personal time (non-exempt only) or state mandated sick time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees