Senior Executive Administrative Assistant to Global Fraud Solutions and Global Consumer Solutions

Transunion•Chicago, IL

44d•$23 - $34•Hybrid

About The Position

At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation we're consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities, while discovering their genius. Come be a part of our team - you'll work with great people, pioneering products and cutting-edge technology. We are looking for an experienced, organized, proactive, and results-driven Senior Executive Administrative Assistant who operates with strong attention to detail, a high sense of urgency, and who is passionate about providing best-in-class administrative and project support. This is a fast-paced, multi-faceted environment, and we are seeking someone with excellent interpersonal and organizational skills. This person must be a master at multitasking and anticipate the needs of their executive, keeping ten steps ahead. In this pivotal role, you will support the Global Fraud Solutions & Global Consumer Solutions Product Leaders. As the Senior Executive Administrative Assistant, you will develop your knowledge and understanding of both the business and the product executives you support to play a critical role in enabling TransUnion's global success. The Executive Assistant develops meaningful partnerships with the team, plays an important role in assisting with multiple projects, collaborates with functional departments, and manages the flawless execution of high priority and urgent meetings. This person utilizes their creative problem-solving skills, effective decision-making, and project planning/management abilities to maintain a realistic balance among multiple, competing priorities. This role executes above and beyond an Executive Administrative scope. This person will apply their creative talents in producing multiple internal and external presentations as well as meeting materials for and on behalf of the Product Leaders. This person is the liaison between the Global Fraud Solutions & Global Consumer Solutions Product Leaders and their peers, leadership team, and senior management, as well as internal and external stakeholders. This position has access to, and regularly handles, information of the most sensitive, confidential, and strategic nature. Complete and utter discretion is of the utmost necessity. The successful candidate is a proactive thinker who understands the business and its inner workings. They provide value to each task by maximizing the strategic alignment between the Executive and their business priorities. The Sr Executive Administrative Assistant will continually be challenged to think beyond the task at hand and work to tie the pieces together to deliver optimal results.

Requirements

4-5 years of experience providing administrative support to C-level executive(s)
Strong customer-service mentality with a consistent desire to exceed expectations
Quick adaptation, flexibility to changing priorities and ability to meet deadlines and work under pressure
Exemplary interpersonal skills and ability to develop professional relationships
Ability to discreetly handle sensitive and confidential information
Strong organizational skills that reflect the ability to complete assignments accurately and prioritize multiple tasks seamlessly with excellent attention to detail
Acting as an extension of the Product Leaders and being a cornerstone to the team-building process within the department
Ability to perform overall duties and responsibilities of this position with minimal to no direction using independent judgment (and discretion)
Must have advanced knowledge of the entire Microsoft Suite programs (Word, PowerPoint, Excel, Teams, SharePoint)
Drive, energy, and a sense of purpose for the role and supporting function
Bachelor's Degree Required

Responsibilities

Build a strong partnership with Global Fraud Solutions & Global Consumer Solutions Product Leaders
Working closely and effectively, keeping the two product leaders informed of commitments and/or responsibilities
Proactively following up on administrative/operational duties associated with the two product leaders' areas of responsibility
Anticipate and prepare daily schedule meetings and priorities
Schedule appointments without prior clearance or feedback
Ensure the most effective use of the two product leaders' time
This will include some off-hour requests
Create internal announcements on behalf of the two product leaders'
Compose correspondence on behalf of the two product leaders'
Create and prepare presentation / meeting materials specifically:
Create presentations for department (Global Fraud Solutions & Global Consumer Solutions) Town Halls (quarterly), Global Fraud Solutions & Global Consumer Solutions' Cross-Functional Leadership Teams Meetings, Conferences, Offsites, and external customer / stakeholder events, etc.
Produce meeting agendas, notes, and/or other materials for meetings
Prepare, coordinate and schedule meetings for senior-level management and others within the organization; this includes logistics for off-site conferences, customer/partner events, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed
Manage and arrange complex and detailed domestic and international travel plans/itineraries, compile documents for travel-related meetings
Process and complete executives' expense report(s)
Coordinate food and beverage requests for executives, meetings, and/or events
Respond to daily inquiries and execute ad hoc requests and meeting logistics
Collaborate and develop strong relationships within the Global Fraud Solutions and Global Consumer Solutions leadership teams providing advice and guidance on matters that involve multiple functions.
Collaborate and develop strong relationships within the executive/administrative assistant community
Adhoc requests and projects to support enterprise initiatives.

Benefits

TransUnion provides flexible benefits including flexible time off for exempt associates, paid time off for non-exempt associates, up to 12 paid holidays per year, health benefits (including medical, dental, and vision plan options and health spending accounts), mental health support, disability benefits, up to 12 weeks of paid parental leave, adoption assistance, fertility planning coverage, legal benefits, long-term care insurance, commuter benefits, tuition reimbursement, charity gift matching, employee stock purchase plan, 401(k) retirement savings with employer match, and access to TransUnion's Employee Resource Groups.
Spousal, domestic partner, and other eligible dependent coverage is available on select health and welfare plans.

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