Senior Events Public Relations Specialist

Allied Solutions•Carmel, IN

4d•Onsite

About The Position

This role works in conjunction with the events, marketing, sales teams, and external partners to deliver exceptional internal and client-facing events. Responsibilities include logistics planning, negotiating agreements for hotels, transportation, FBO, & DMCs, relationship management with key partners, budgeting, and on-site event management for multiple assigned internal and external events. This role has added responsibility in acting as a team lead and providing day to day direction to junior associates in support of the Events Director.

Requirements

Bachelor’s Degree required.
8-10 years of work-related experience required.
Experience in all (preferred) of the following:
Sales support role in a dynamic and growing organization
Multi-level Event planning for groups of 10-400 people
Computer and technical skills (e.g. Lotus Notes, MS Office Suite, internet html, Sitecore, Guidebook, email marketing systems, registration software, and survey tools)
High degree of problem solving capabilities
Strong project management skills
Ability to manage several projects simultaneously
Effective communication skills with multiple departments, vendors and clients, including C-level attendees and colleagues
Positive and assertive mindset and interpersonal communication skills to manage strong and competing priorities
Confident decision-maker on items within the parameters, budgets, and guidelines set forth
Critical thinking skills to isolate problems and opportunities and to generate recommendations for a plan forward
Multi-tasking at a project-management level
Ability to maintain a calm presence even at heightened demands and stress levels

Responsibilities

Serve as SME / Team Lead for junior events associates
Assist Director of Events with management of weekly department meetings – tracking event(s) statuses across the board, upcoming roadblocks, travel schedules, etc.
Serve as Events lead at Allied’s higher profile/larger events
Assist management in the development of training plans and provide ongoing training to staff to ensure they have necessary knowledge, and expertise to perform in their role
Provide ongoing constructive and positive feedback, assessing and monitoring employee performance to ensure department standards are achieved and maintained, to ensure the tasks are completed within the expected turn times while meeting quality standards
Assist management in overseeing department performance, efficiencies, and standards, offering suggestions and solutions for improvement, which leads to overall internal and external client satisfaction, and expense savings to Allied
Identify, analyze, and resolve issues as they arise. Handle confidential information in a responsible manner. Self-prioritize, assign and organize workflow with little directional supervision. Able to adapt to change and make independent decisions to assist department in exceeding service level expectations
Work with other departments to streamline processes for efficiency and effectiveness
Assist in the facilitation and completion of events department goals, while ensuring staff motivation, engagement, and continuous education
Serve as a role model to team and other departments. Maintain strong focus on team building initiatives and promoting positivity
Manage event invite and RSVP process
Select Food & Beverage, Entertainment, etc.
Provide Room Set-up arrangements, Branding/Signage & Audio Visual as needed
Manage Allied conference sponsorships & registrations
Communicate with senior sales management, Preferred Partners and Field Reps regularly and with professionalism
Work with creative agency to design save the dates and invites for events
Write invitation emails and event confirmation emails
Set up and compile pre & post event surveys
Research and determine off-site dinner/reception event venues
Work with Director to understand and meet corporate goals related to sponsorships and market
Conduct site visits as needed for larger events
Negotiate food/beverage minimums, dates & space
Review & submit contracts for approval to legal, gain Sr. Management execution
Attend & Network at the following Events: Governmental Affairs Conference (GAC) NAFCU CEO Conference Temenos Educational Conference AFSA Independents Conference NAF Conference NAFCU Annual Conference Defense Credit Union Council Conference (DCUC) AFSA Annual Meeting CUES CEO/Executive Team Network Auto Finance Summit CUNA Lending Conference Indianapolis 500 Client Event Allied National Sales Meeting Allied Client Networking Conference Allied Regional Sales Meetings (3)
Manage invoicing for event sponsorships
Review & process payments to vendors for events
Manage owned Events within budget
Track & forecast budget for National external & internal budgets
Assist in the creation and development of Allied’s Preferred Partner Sponsorship Program
Invoice for and track all Sponsor Revenue
Package and see through fulfillment of Sponsorship opportunities and commitments