Senior Event Coordinator

Alliance Defending Freedom-posted 4 months ago
Full-time • Mid Level
Lansdowne, VA
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As an Event Coordinator at Alliance Defending Freedom, you will play a crucial role in orchestrating impactful events that reflect the organization's values and advance its mission. You will be responsible for planning, coordinating, and executing sophisticated events for diverse audiences, including allied attorneys, ministry leaders, and influential guests. Your leadership and attention to detail will ensure that each event is a meaningful and seamless experience.

  • Travel to event locations to manage on-site operations and serve as the point person for successful event delivery.
  • Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event.
  • Provide proactive, solutions-oriented support to guests and team members during the planning process.
  • Evaluate and improve planning procedures, attendee engagement strategies, and overall event quality.
  • Mentor and guide junior coordinators, fostering a culture of collaboration and excellence.
  • Translate stakeholder goals into strategic execution plans for events.
  • Manage event budgets, prioritizing fiscal responsibility without compromising quality.
  • Lead planning meetings, assign responsibilities, and manage complex timelines using project management tools.
  • Oversee registration logistics, app development, signage, and printed materials in partnership with the Event Technology Team.
  • Communicate A/V requirements, production needs, and schedules with internal and external teams.
  • Identify and secure venues that align with event objectives and audience profiles.
  • Coordinate event logistics, including catering, room setups, décor, and vendor relationships.
  • Manage attendee accommodations and support in-house event needs.
  • Track expenses meticulously and maintain communication with stakeholders.
  • 5+ years of experience in event or conference coordination, ideally within a professional and/or nonprofit setting.
  • Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
  • Proven project management abilities with the capacity to manage multiple events and priorities.
  • Strong research abilities for venue sourcing, vendor selection, and event development.
  • Experience reviewing and applying terms from contracts with hotels and event venues.
  • Exceptional interpersonal skills and professionalism when engaging with guests and team members.
  • Strong written and verbal communication skills.
  • Well-developed organizational skills with strong attention to detail.
  • Ability to thrive in a fast-paced, high-pressure environment.
  • Ability to represent the organization positively and professionally.
  • Ability to travel domestically approximately 40–60 days per year and work evenings and weekends as needed.
  • Bachelor’s degree preferred.
  • Experience coordinating events with high-profile guests or speakers.
  • Familiarity with event registration and project management tools like Cvent and Trello.
  • 100% covered medical and dental insurance.
  • Medical and dependent care reimbursement.
  • Paid disability and long-term care insurance.
  • Life insurance.
  • 401(k) plan with a 4% company match.
  • Paid time off and 12 paid holidays each year.
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