Senior Equity Admin Manager

Ceribell, Inc•Sunnyvale, CA

7h•$168,000 - $195,000

About The Position

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement! The Senior Equity Admin Manager is responsible for all aspects of managing and executing benefits in connection with the Company's equity incentive plans. This position is responsible for maintaining the stock database including processing new grants, releases, and terminations, investor reports providing compensation and equity documentation / support along with employee and Board of Director support, and supporting stock-based accounting under US GAAP. We are looking for a highly driven and seasoned Equity Administration professional to join our amazing Finance team. Reporting into the Senior Vice President, Finance, you will be administering our equity programs, employee education, compliance, audit and reconciliations, taxation and filings, as well as our close processes.

Requirements

8+ years of relevant equity administration experience or equivalent experience in a publicly traded company, including experience managing processes and systems to maximize effectiveness in a SOX environment
Experience reviewing equity plan documents and design
Familiarity with SEC rules and regulations related to equity disclosures
Exceptional organizational skills, attention to detail, and strong work ethic
Works well in a high-pressure, high-volume environment and able juggle multiple assignments, concurrent deadlines, and changing priorities
Advanced analytical ability and ability to identify issues and provide solutions
Strong verbal, written, and interpersonal communication skills; able to communicate effectively with all levels of employees, including senior management and internal/external partners
Able to build strong cross-functional relationships
Working knowledge of the U.S. federal, state, and global taxation equity compensation requirements
Experienced user of equity administration software, Google Workspace and Microsoft Excel

Nice To Haves

Certified Equity Professional (CEP) designation preferred
Experience using Fidelity Stock Plan Services is preferred
Knowledge of US GAAP Stock Based Compensation Accounting a plus

Responsibilities

Lead the Equity Administration function and manage equity programs, including process improvements, implementing automated solutions, and evaluating service providers with a focus on scale and team member experience
Oversee the management and administration of Ceribell’s stock plans, including ensuring integrity and accuracy around processing stock awards, exercises and settlements, and other plan activities
Ensure database integrity and accuracy of record keeping of employee data and equity data in the stock administration system. Includes monthly reconciliation of equity activity, including shares outstanding and share reserves among company records to support internal and external reporting activities
Partner with other functional leads (including Legal, People Team (HR), Payroll, Accounting and Finance) to scale existing processes while ensuring the accuracy of all equity data, including all aspects of record-keeping, withholding, reporting reconciliation and compliance
Foster a positive participant experience by supporting employees’ understanding of Ceribell’s equity award programs and policies through routine employee training and communication, including maintaining our internal equity site
Prepare Compensation Committee and Board of Directors materials related to equity compensation
Either prepare or assist in the accounting of all equity plans under US GAAP including preparation of assumption estimates and valuations of equity awards and ESPP, analysis for equity modifications and calculation of accounting charge and preparation of account reconciliations for equity related accounts
Provide selected data for external and internal audits to ensure ongoing compliance
Maintain SOX documentation to ensure controls are appropriate and operate effectively
Coordinate with payroll, accounting, and HR on the reporting of stock compensation for employee income purposes. Provide reports as requested
Other responsibilities as assigned by your Manager/Supervisor

Benefits

Performance-based incentive compensation (varies by role)
Equity opportunities
100% Employer paid Health Benefits for Employees
50% - 70% Employer paid Health, Dental & Vision for dependents (depending on plan selection)
100% paid Life and Long-Term Disability Insurance
401(k) with a generous company match
Employee Stock Purchase Plan (ESPP) with a discount
Monthly cell phone stipend
Flexible paid time off
13 Paid Holidays + 3 Company Wellness Days
Excellent parental leave policy
Fantastic culture with tremendous career advancement opportunities
Joining a mission-minded organization!