Senior Education Coordinator, Anatomy Lab

UT Southwestern Medical Center • Dallas, TX

4d

About The Position

The Department of Surgery is recruiting for a Senior Education Coordinator, Anatomy
This position is responsible for overseeing the business operations and administration of the Anatomy section and Anatomy lab courses. Key duties include managing the division's financial performance, controlling expenses, and ensuring the efficient execution of administrative and operational tasks. The role encompasses recruitment and onboarding of faculty and staff, facilities management, inventory oversight, and leadership in strategic planning and project management. Additionally, the position ensures compliance with university and department policies, regulatory requirements, and records retention standards.
The candidate will provide comprehensive administrative support to faculty, including managing calendars, coordinating meetings, arranging travel, and processing expense reimbursements. Other responsibilities include supervising teaching assistants, managing bi-weekly student payroll, coordinating lab assignments, and overseeing student worker transitions. The role also involves organizing course materials, scheduling conference rooms, managing laundry services for lab scrubs, and acting as a liaison for students in the lab.
Candidates should be aware that the work environment may include limited exposure to cadavers, though this position does not require direct interaction, handling, or preparation of cadavers.

Requirements

• High School Diploma Graduate or GED or Bachelor's Degree
• 6 years of related experience with High School Diploma or GED or 2 years of related experience with Bachelor's Degree

Responsibilities

• Oversees daily operations for multiple educational programs to including but not limited to department residency, clinical subspecialty fellowships, medical student rotations, summer student internships, post-doctoral research fellowships and research training programs. This includes participation in the match program, recruitment of other trainees, development and oversight of orientation of new trainees, training and evaluation of administrative staff who assist in this endeavor, implementing testing and evaluation of trainees.
• Designs evaluations for programs and creates reports to interpret the results. Creates advertisements for programs and monitors their publication. Represents the various educational programs at existing local and national meetings.
• Creates, reviews, and maintains policies and procedures related to all educational endeavors. Ensures compliance with accrediting agency standards as well as university and departmental policies regarding education. Acts as a resource to faculty, residents, medical students, and fellows regarding the interpretation and implementation of these policies.
• Develops and oversees budgets for the various educational programs as well as individualized educational stipends and research grant allotments for each trainee. Tracks, approves, and creates financial reports to summarize expenditures for each program ensuring that affiliated contracts regarding education are sufficient to meet program needs.
• Develops short and long term business plans for the Educational Programs and the departmental education unit. Creates reports to track progress and identify deviations from the business plan. Develop plans for new educational program endeavors and designs comparative studies of external programs for leadership review.
• Oversees the maintenance of all educational program records including preparation of complex reports for accrediting agencies and university administration, providing statistical analysis of educational programs within the department and administering malpractice coverage.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• May supervise clerical and administrative support staff; may oversee training and orientation of staff; may determines work priorities; may evaluates work progress and production.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Senior