Senior Early Childhood Education Division Fiscal Technician

Los Angeles Unified School District

4d • $29 - $35

About The Position

We are LAUSD. We are at the forefront of innovation in public education, focused on a clear and inspiring vision of the future for all of our students as they venture forward on their journey as lifelong learners. Here, you will have the opportunity to exercise your potential in a role supporting the business of education. Our work directly contributes toward the goal of ensuring that our students graduate ready for the world – ready to thrive in college, career and life. LAUSD is the second largest school district in the nation with an enrollment of nearly 575,000 students. We serve an area totaling 710 square miles, with over 1,190 schools and educational centers, and we employ over 74,000 individuals, making us one of the largest employers in our city.

A Senior Early Childhood Education Division Fiscal Technician performs the more complex clerical and technical duties in connection with reviewing the eligibility and fee status of parents and guardians for admission or recertification of children in District Early Education Centers, and elementary schools that operate a California State Preschool Program; assists in maintaining District compliance with State and federal regulations by participating in the development of procedures that comply with grants and contracts; and reviews enrollment statistics to assist in maximizing funding.

Requirements

• PROMOTIONAL STATUS IS REQUIRED. You must be a current or retired employee of LAUSD with 130 paid days in regular status in the Classified Service or permanent status in the Certificated Service or have been laid-off within the past 39 months from a regular, permanent LAUSD position in which you passed probation.
• Graduation from high school or evidence of equivalent educational proficiency, preferably supplemented by courses in office practices and procedures, business arithmetic, business English, and office computer operation.
• Two years of clerical experience, including six months using Microsoft Word and Excel.
• A valid driver’s license to legally operate a motor vehicle in the State of California and the use of a motor vehicle, or the ability to utilize an alternative method of transportation.

Nice To Haves

• The ideal candidate has a strong ability to interpret laws and rules pertaining to procedures, eligibility requirements, enrollment/attendance data, and is able to analyze information for adherence to specifications of contract documents and reports, and is able to make sound decisions regarding courses of action to take, especially when working with irate or frustrated customers.
• They have experience creating reports and obtaining data from financial systems, and basic Excel skills (formulas, graphs, and tables, etc...) to analyze and prepare reports for review.
• This position is responsible for the fiscal activities of multiple Early Childhood Centers and California State Preschool Programs, as well as supervising clerical-level accounting staff, and therefore, the ideal candidate is able to manage and organize their own time, and delegate when necessary.
• The ideal candidate is comfortable with traveling to various preschools and center locations throughout Los Angeles to provide training and guidance to Early Education Office Managers and other District personnel.
• They also have to be conscientious of how their actions impact the department's workflow, possess attention to detail, and have a proven record of being punctual and following through on all commitments.
• Experience with Power Point and Access is preferable.
• Proof of successful completion of at least one computer course in either Microsoft Word or Excel at a recognized institution may be substituted for the required computer experience.
• Experience providing work direction is preferable.

Responsibilities

• Interpreting State mandated enrollment and eligibility program guidelines based on funding terms and conditions and program requirements for child development programs.
• Training and advising District administrators, Early Education Center Office Managers, School Administrative Assistants, and other District personnel regarding adherence to program policy, guidelines, funding requirements, and the use of Early Education Student Information System applications.
• Advising administrators, Early Education Center Office Managers, School Administrative Assistants, and other District personnel at centers and elementary schools that operate a California State Preschool Program on enrollment priorities to maximize program funding.
• Reviewing for accuracy and completeness and follows-up on applications and related documents used for determining eligibility and required fees for admittance to Early Education Centers and elementary schools that operate a California State Preschool Program.
• Checking records of original entry and reentry of children into centers against reports of attendance and fees, and contacting centers if proper applications are not on file or if fees are improperly applied.
• Collecting and reviewing enrollment statistics at all centers and elementary schools that operate a California State Preschool Program on a weekly basis, reconciling data with information on file, and preparing reports.
• Requesting periodic income statements and supporting documentation from parents or guardians who are self-employed, analyzing statements, determining eligibility, determining gross monthly income from application data, and applying appropriate fees.
• Notifying site administrators at Early Education Centers and elementary schools that operate a California State Preschool Program regarding children who are ineligible and of exclusions directed by hearing officers.
• Assisting in the revision or development of enrollment and eligibility forms, as needed, to ensure adherence to grant and contract specifications.
• Notifying centers when parents or guardians need to submit documents more frequently than is typically required.
• Assisting Early Education Center Office Managers, School Administrative Assistants, and other District personnel in the preparation and organization of documents for review by State, federal, and other auditors.
• Providing additional support and assistance to Early Education Center Office Managers, School Administrative Assistants, and administrators through regular site visits.
• Informing center locations regarding documentation, eligibility, fee requirements, and reasons for exclusion of children from centers.
• Acting as a resource at appeal hearings regarding various program-related matters.

Benefits

• Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
• Retirement: Membership in the California Public Employee Retirement System (CalPERS).
• Vacation: Full-time employees earn up to two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
• Paid Holidays: Up to 13 days.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees