Senior Development Assistant, UJA Women

UJA-Federation of New York•New York, NY

18d•$50,000•Hybrid

About The Position

The UJA Women's team is responsible for the strategic engagement of women throughout the organization, bringing a unique perspective on how women connect to their philanthropy and to one another. The Senior Development Assistant is proactive and flexible and provides support to members of the UJA Women’s Team including the Executive Director. Together this team will continue assisting women to use their talent, energy, and financial clout to inspire, educate, and transform the lives of other.

Requirements

Bachelor’s degree required
One year of administrative experience preferred
High proficiency in Microsoft Office, specifically Excel, Outlook, and Access
Detail-oriented and effective time management, with the ability to prioritize and multitask in a fast-paced environment
Excellent interpersonal, communication, writing, and organizational skills
Flexibility to work independently and as part of a team
Maturity and professionalism

Responsibilities

Organize room reservations, food orders, and event logistics, coordinating with Conference & Banquets and other internal resources
Provide accurate mailing lists to marketing for invites and eblasts
Maintain attendance lists through Excel or Access and follow up with lay leadership to confirm attendance
Process and collect payments in a timely manner using internal systems
Prep for the day of events, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed
Prepare accurate attendance lists after the event for database import and fundraiser follow-up
Answer telephones, screen calls, and independently respond to situations or inquiries as appropriate
Use internal systems and Excel to create accurate and useful reports, lists, and charts on a timely basis
Understand and use fundraising system, including entering, retrieving, and producing data reports
Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary
Maintain departmental files on internal servers
Schedule appointments and maintain calendar using Outlook and internal calendars
Process expense reports for supervisors
Process and follow up on print production and supply orders
Assemble external mailings
Maintain Women’s Executive Circle and Young Professional Women’s group directories
Perform other work-related duties as assigned