Senior Departmental Buyer

University of Texas at Austin

3d•$65,000•Onsite

About The Position

This position is with the university’s Department of Computer Science (UTCS), which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity. UTCS is seeking a Senior Departmental Buyer who can carry out purchasing and provide excellent customer service for the department to support and facilitate our education and research mission.

Requirements

Bachelor's degree and three years of relevant experience.
Proven attention to accuracy and details.
Excellent verbal and written interpersonal and communication skills as well as demonstrated ability to interact effectively with vendors, faculty, staff, and students.
Demonstrated ability to solve problems, provide excellent customer service in a professional manner, and follow through.
Excellent organizational skills with a proven ability to prioritize and handle concurrent projects, coordinate activities, meet deadlines, deal effectively with interruptions and be flexible in a busy office.
Ability to work independently as well as participate as a team member.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Experience working in a higher education.
Experience with UT Austin financial systems (DEFINE, FRMS, and Point Plus).
Familiar with UT purchasing and accounting policies and procedures and/or State of Texas procurement laws.
Experience problem solving and taking initiative on issues to ensure a successful outcome.
Experience managing a procurement or commercial card.
Experience creating and maintaining documentation and training materials.

Responsibilities

Perform purchasing for the UTCS department as part of the purchasing team.
Respond to requests, assist with requestor and vendor questions, and carry out purchases in collaboration with accounting and purchasing staff.
Create and process purchase orders, UT Market orders, and purchases with departmental procurement card. Support department Procard holders.
Reconcile and prepare monthly Procard payments.
Maintain accurate and up to date records and documentation.
Order, maintain, and track departmental office supplies, including copier and printer supplies.
Provide timely updates to requestors and vendors.
This position will focus on food purchase orders, Procard purchasing, and purchases from other UT departments, and will assist with and act as a backup for other purchase types not specified above.
Facilitate the onboarding of new vendors.
Prepare and submit required Purchasing forms.
Serve as liaison between the department, University Purchasing Office, and vendors to fulfill procurement needs.
Communicate effectively and quickly to solve problems, resolve issues, and facilitate purchase completion.
Work with Accounting team to ensure accuracy of accounts and charges.
Create and maintain guidelines/SOPs, FAQs, forms, and other materials for the department related to purchasing, agreements, and receiving.
Ensure adherence to federal, state, and university policies and procedures.
Inform and train students, faculty, and staff on purchasing procedures and requirements.
Act as a backup and provide additional support for Receiving, including backup supervision to student employees.
Contribute to the effective functioning of the Finance and Administration team and the department and to a positive workplace climate.
Other related functions as assigned.