Senior Corporate Operations Specialist

Rapyuta Robotics•Schaumburg, IL

About The Position

Rapyuta Robotics is seeking a highly organized and proactive Senior Corporate Operations Specialist to oversee and continuously improve corporate administrative and operational processes for the U.S. office. This role requires independent judgment, operational ownership, and the ability to identify improvement areas and develop and bring well-reasoned proposals and recommendations to management. We are looking for a candidate who is eager to take ownership of U.S. corporate operations and grow into a senior-level role, gaining exposure to cross-functional processes and operational leadership, while contributing to the continuous improvement of systems across facilities, procurement, vendor management, and corporate administration in a dynamic, global startup environment.

Requirements

3–5 years of experience in corporate operations, office management, or administrative leadership, with proficiency in vendor management, procurement, and operational workflows.
Highly organized, proactive, and able to take ownership of responsibilities with minimal supervision.
Comfortable working in a startup environment, including ambiguity, evolving processes, and changing priorities.
Demonstrated ability to identify improvement areas and bring well-structured proposals and recommendations to management.
Strong problem-solving skills with sound judgment on matters of operational significance.
Effective communicator, capable of collaborating across teams in the U.S., Japan, and India.
Detail-oriented, reliable, and able to manage multiple priorities independently.

Responsibilities

Own and manage day-to-day corporate operations for the U.S. office, including facilities, procurement, asset management, and vendor coordination.
Ensure corporate administrative and operational compliance, including maintenance of business licenses, negotiation and coordination of insurance coverage, vendor contracts, and internal process controls.
Serve as the primary owner of office operations, including lease administration and office-related documentation.
Develop, document, and maintain Standard Operating Procedures (SOPs) for corporate operations, including procurement, inventory and asset tracking, vendor onboarding, facilities management, and financial administrative workflows.
Identify operational gaps and inefficiencies, research possible solutions, and recommend and implement process improvements to enhance consistency, scalability, and internal controls.
Ensure SOPs are implemented, followed, and updated as business needs evolve.
Identify, evaluate, recommend, negotiate, and manage vendor relationships (e.g., facilities, IT services, logistics, cleaning, shipping).
Oversee contract renewals, service levels, cost controls, and vendor performance.
Act as the primary point of accountability for vendor execution, issue resolution, and performance management.
Oversee operational administrative activities, including check deposits, reimbursement processing, invoice coordination, and support for accounts payable and receivable functions.
Maintain accurate records and documentation to support internal controls, audits, and financial reviews.
Support budgeting, expense tracking, and forecasting related to office and operational costs.
Identify and recommend cost-saving opportunities and implement approved operational changes.
Lead and coordinate operational projects such as office expansions, relocations, system implementations, and process rollouts.
Collaborate with teams in Japan and India to align operational workflows and ensure effective cross-border coordination.

Benefits

Competitive salary
Stock options
Medical, dental, vision, 401(k)
Opportunity to work cross-functionally with teams in Japan, India, and the US
Hands-on experience in corporate operations, procurement, logistics and startup growth

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