Senior Corporate Governance Paralegal

FIS

About The Position

As a Senior Corporate Governance Paralegal, you will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.

Requirements

Bachelor’s degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred).
8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters.
Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings.
Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
Strong attention to detail, organizational skills and excellent project management skills.
Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
Ability to write legal/regulatory documents, summaries and other correspondence
Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
Ability to maintain confidentiality and carry out assignments that are sensitive in nature
Effective time management skills
A sense of curiosity and a desire for incremental improvement

Nice To Haves

paralegal and/or ICSA certification preferred

Responsibilities

SEC Filings & Disclosures Prepare and file periodic SEC reports (Form 8‑K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva).
Support disclosure controls processes and audits with internal team and external auditor.
Manage insider trading compliance, including 10b5‑1 plan tracking and managing insider list.
Coordinate filings with NYSE for dividends and Annual Stockholder meeting.
Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage.
Draft meeting agendas, board notices, resolutions, and secretary certificates.
Coordinate logistics and materials for Annual Stockholder and Board meetings.
Serve as project manager for deliverables for each quarterly Board meeting.
Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed).
Serve as main contact point for all directors’ needs.
Handle payment of director fees, equity awards and deferrals.
Manage power of attorneys and Edgar codes for directors.
Research materials for Board ongoing education and coordinate with directors weekly.
Coordinate D&O questionnaires and Board and committee evaluations.
Maintain corporate minute books, records, and governance databases.
Assist, when necessary, with subsidiary formations, annual reports, and entity compliance.
Oversee related person transaction processes.
Assist with due diligence, corporate transactions, and integration efforts.
Support corporate governance policy implementation, and equity plan administration.
Coordinate with transfer agents, stock administration teams, and external advisors.
Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows.
Handle apostille, notary and Docusign requests.
Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company.
Edit typed material for grammar, punctuation, clarity and sentence structure.