Senior Coordinator, Project Coordination

WSP • Overland Park, KS

2d

About The Position

Supports project teams by coordinating a variety of administrative and
operational tasks that facilitate the efficient execution and delivery of
project objectives. Contributes to project planning, documentation control,
logistics management, and cross-functional communications. Works under minimal
direction and applies established procedures and judgment to ensure timely and
accurate completion of responsibilities. Helps maintain compliance with internal
processes, supports financial tracking, and provides critical support in
maintaining alignment across departments such as Finance, Procurement, and Human
Resources on project-related matters.

Requirements

• 5+ years of experience working with consulting engineering project controls or other interfaces with consulting accounting systems.
• GED or High School Diploma
• Advanced proficiency with Microsoft Office Suite and project tracking tools such as Smartsheet, MS Project, or Excel-based trackers.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, etc. is an advantage.
• Experience in field/supply logistics and travel bookings.
• Excellent verbal and written communication skills.
• Deadline-oriented, ability to track and meet multiple concurrent deadlines.

Nice To Haves

• Relevant Bachelor’s degree

Responsibilities

• Develop and maintain detailed project logs, schedules, and status reports for use by internal teams and clients.
• Coordinate the creation, formatting, and finalization of client deliverables, ensuring consistency and adherence to established standards.
• Assist with the administration and distribution of critical documentation including contracts, submittals, RFIs, and project change orders.
• Generate project financial reports, including tracking the financial performances of projects.
• Setting up and maintaining project SharePoint sites
• Interfacing with the accounting team to ensure compliance with client invoicing requirements.
• Assist with data entry and verification for cost reports, timesheets, and vendor submissions.
• Processing/formatting of project deliverables, including reports, memos, and technical specifications.
• Ensuring project files and documents comply with WSP’s ISO system.
• Assist with the preparation of proposals.

Benefits

• Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees