Senior Coordinator, People Business Partners

Vast • Long Beach, CA

2h • $30 - $48 • Onsite

About The Position

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.
Vast is looking for Senior Coordinator, People Business Partner, reporting to the Senior Manager of People Business Partners, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.
This will be a full-time, non-exempt position located in our Long Beach location.

Requirements

• 3 + years of progressive HR experience (Generalist, HR Coordinator, HR Operations, or similar)
• High School Diploma or equivalent
• Practical experience interpreting and applying HR policies across recruitment, onboarding, performance management, and offboarding processes
• In‑depth working knowledge of California employment regulations, with the ability to ensure compliance in daily HR operations
• Ability to work onsite in Long Beach, CA
• May be required to travel on occasion to our Hawthorne and Mojave location
• Hands‑on experience providing support for employee relations matters, including documentation, follow‑up actions, and maintaining confidential records in accordance with organizational and legal standards
• Strong organizational skills and project coordination or management experience
• High attention to detail and ability to manage multiple priorities at once
• Excellent written and verbal communication skills
• Demonstrated ability to build trust and handle sensitive information with discretion
• Proficiency with HRIS platforms and Google Suite

Nice To Haves

• Bachelor’s Degree
• Experience supporting HR Business Partners in a fast-growing, high-performance or startup environment
• Exposure to investigations, ER case management, and compliance practices
• Experience with HR reporting and dashboards (Excel/Google Sheets, HRIS reporting tools)
• Demonstrate strong follow-through and execution; attention to detail and operational excellence
• Ability to collaborate across multiple stakeholders at all levels including senior leadership and C-level
• Familiarity with contracts
• HR certification (PHR, SHRM-CP) is a plus

Responsibilities

• Provide day-to-day proactive, high-quality operational support to People Business Partners (PBPs) and the Employee Relations Manager (ER Manager), ensuring seamless daily HR operations and contributing to strategic people initiatives.
• Act as a primary point of contact for routine employee inquiries, exercising sound judgment to resolve standard issues and escalating complex or sensitive matters to PBPs or the Employee Relations Manager as appropriate.
• Own employee lifecycle workflow including off boarding logistics, internal transfers, and job changes, while identifying and implementing opportunities for workflow and process improvement
• Assist the Employee Relations Manager with employee relations intake, case tracking, audit-ready documentation, and follow-up coordination to ensure timely and compliant resolution.
• Maintain confidential records related to employee relations matters, exercising sound judgment and ensuring sensitive information is handled appropriately
• Draft and prepare clear, consistent employee-facing communications and templates for PBPs and the ER Manager, including performance documentation, policy reminders, and corrective action materials.
• Lead quarterly census audits and contribute to compliance activities, including wage & hour reviews and other periodic regulatory requirements.
• Assist with HR reporting and analytics for People initiatives, helping identify trends, risks, and opportunities to improve decision-making
• Track project plans, timelines, dependencies and deliverables; coordinate with stakeholders company wide
• Support and at times lead HR projects aimed at improving operational efficiency, employee experience, and process scalability (e.g., policy rollouts, engagement programs, systems enhancements)
• Support training and program implementation (e.g., manager 101 training, compliance training, performance management cycles)
• Maintain and continuously improve the library of SOPs, templates, workflows, etc.
• Create and maintain templates and workflows that increase consistency, clarity, and speed across HR processes
• Own the ongoing maintenance and optimization of the People team’s Confluence page, ensuring information is accessible, accurate, and updated regularly
• Serve as the primary coordinator for company-wide contractor management, including maintaining accurate contractor records, partnering with PBPs to assess role necessity, managing onboarding and offboarding, and collaborating with Supply Chain, PeopleOps, IT, and other teams to ensure seamless execution

Benefits

• 100% medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks.
• We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED