Senior Coordinator Administrative Services

Florida International University • Miami, FL

388d • $50,000 - $55,000

About The Position

The Senior Coordinator of Administrative Services at Florida International University provides advanced administrative support to the Associate Deans of Academic Affairs, Graduate Education, and Research. This role involves managing complex situations, organizing schedules, and ensuring timely responses to inquiries. The coordinator acts as a liaison between various departments, oversees faculty evaluations, and assists with accreditation processes, all while maintaining professionalism and confidentiality.

Requirements

• Bachelor's degree.
• Three (3) years of office or related experience providing administrative support or coordinating functions of an office or department.

Nice To Haves

• Experience working in higher education.

Responsibilities

• Provide advanced administrative support to the Associate Deans of Academic Affairs, Graduate Education, and Research.
• Manage and organize meetings for internal and external stakeholders, coordinating multiple calendars.
• Prepare relevant documentation and conduct research for meetings, taking minutes as necessary.
• Act as the primary liaison between the College and the Office of Financial Planning/Academic Affairs.
• Oversee timely submission of faculty evaluations and assignments, ensuring compliance with departmental guidelines.
• Manage requests for supplemental instructional hires and prepare a comprehensive master matrix for courses taught.
• Serve as the liaison for the Student Perspective of Teaching Survey (SPOTS) and provide guidance to departments.
• Support the College's Educational Curriculum Committee by managing meeting schedules and recording votes.
• Assist with accreditation oversight for public health programs, including managing electronic databases and preparing progress reports.
• Coordinate catalog editing requests with department Chairs/Directors and the Registrar's Office.
• Maintain a comprehensive database of contacts and agreements, processing new and renewal MOUs efficiently.
• Act as Travel Proxy for Associate Deans and manage P-card expenses and reimbursements.
• Manage PhD Graduate Assistantship and Research Assistant Contracts, overseeing contract processing and tuition waivers.
• Prepare and maintain schedules for college-funded commitments to PhD Student Fellowship awards.
• Support timely graduation for PhD students by tracking progress and maintaining master tables.
• Provide essential support to the Associate Dean of Research and assist in organizing college-level events.

Benefits

• Competitive salary range of $50,000 - $55,000.
• Comprehensive health insurance.
• Retirement savings plan options.
• Professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees