Senior Contract Associate

New York City, NY-posted 3 months ago

Full-time • Mid Level

Remote • New York City, NY

5,001-10,000 employees

Justice, Public Order, and Safety Activities

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The Senior Contract Associate is responsible for managing a portfolio of projects under agency-wide contracts between DOHMH and the Fund for Public Health in New York (FPHNYC). This position serves as the administrative point of contact for proposal review, approvals, and implementation. The Senior Contract Associate reviews all requests for appropriateness and ensures that projects are following established DOHMH and FPHNY administrative and financial policies and procedures.

Review and track Grant and City Tax Levy (CTL) funded projects administered through the Fund for Public Health (FPHNY), including reviewing budgets, monitoring expenditures, maintaining supporting documentation, reporting, and processing project amendments.
Serve as the Finance Administration point of contact for project requests and monitor all project-related activities including amendments, encumbrances, and payments to reimburse FPHNY.
Work in collaboration with FPHNY, DOHMH programs and Finance units to resolve issues affecting project implementation, including subcontract approval, timely reimbursement to FPHNY for project-related expenditures, and development of policies and procedures.
Advise program partners on managing project funds including reviewing DOHMH payment reports to ensure appropriate spending, analyzing, and revising budgets and processing amendments, as required.
Work with FPHNY and DOHMH programs to process advances based on projected project cost to ensure cashflow to support critical project activities.
Assist in developing policies and procedures for the smooth operation of project intake, processing, and closeout procedures.
Work with FPHNY to review Accounts Receivable reports and reconcile against DOHMH payment reports.
Manage lifecycle of contracts to ensure that contract Maximum Reimbursable Amounts allow for continued project approvals and that potential issues are flagged for Finance and FPHNY leadership.
Provide feedback and recommendations to senior level FPHNY and FIN staff regarding project requests.
Collaborate with multiple units and staff from other bureaus across the Agency to project expenses and ensure that expenses are charged to appropriate funding.
Develop effective spreadsheets to report, compare, and analyze budget numbers, payment request reports and advance recoupment reports.
Assist in the development and implementation of new policies.
Work on ad-hoc projects as needed.

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
Education and/or experience equivalent to the above, with all candidates required to possess the 18 months of administrative, managerial, executive or supervisory experience.

A premium-free health insurance plan that saves employees over $10K annually.
Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
A public sector defined benefit pension plan with steady monthly payments in retirement.
A tax-deferred savings program.
A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Job security compared to private sector employment.

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