Senior Contract Administrator

General Atomics-posted about 2 months ago

Full-time • Mid Level

Hybrid • Poway, CA

5,001-10,000 employees

Publishing Industries

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General Atomics Aeronautical Systems, Inc. (GA-ASI), an affiliate of General Atomics, is a world leader in proven, reliable remotely piloted aircraft and tactical reconnaissance radars, as well as advanced high-resolution surveillance systems. This position reports to the Senior Manager Contracts, MQ-9 Foreign Military Sales (FMS) and acts as a bridge between the company and the United States Air Force MQ-9B FMS Program Office. You will be required to work closely in a cross-functional team environment including Program Management, Accounting & Finance, Compliance, Supply Chain and Subcontracts and support face-to face interactions across the FMS stakeholder community. Administrators are expected to oversee all phases of the contract administration process from inception through completion including preparing, reviewing, and approving all contractual documents to ensure protection of the company's contractual posture, satisfaction of contract specifications and requirements, identification of risk factors, and adherence to company policy, as well as appropriate laws and regulations. The position is located at the GA-ASI Operating Location in Poway, California.

Under consultative direction, this position is responsible for supporting one or more business units in the management of contracts.
Areas of responsibility include proposal generation, contract review, negotiation, and administration, and customer interface to provide for contract administration in accordance with company policy.
Reviews, interprets, recommends, and negotiates contractual terms and conditions and participates in developing policies, procedures, and standard practices to ensure contract activities achieve desired objectives and timetables.
Oversee contract lifestyle from inception to close-out, maintaining accurate records and ensuring compliance with contractual obligations.
Represents the organization as the primary administrative contact on assigned contracts.
Reviews bids and proposals to ensure they meet company policy and customer solicitation requirements; determines the applicability of complex government laws including, Federal Acquisition Regulation (FAR), and other regulations to the company's contracts.
Identifies contract issues and responds to a variety of unusually complex inquiries while providing leadership in developing innovative solutions.
Leads negotiating and modifying standard contracts and negotiates and modifies non-standard contracts.
Reviews and negotiates terms and conditions of non-disclosure, teaming, license, non-standard agreements (CRADA/OTA/Bailment etc.), and memorandum of understanding agreements.
Advises management of contractual rights, obligations, and provides interpretation of terms and conditions.
Participate in cost and pricing reviews with program management and customer representatives (may require travel)
Maintains an awareness of regulatory changes and their impact on contracts, including export considerations.
Maintains, analyzes, updates, and develops various electronic and hard copy records (Word, Excel, PowerPoint, OnBase, SAP, SharePoint).
Makes internal and external presentations as required and acts as primary contact with customers and outside organizations.
Provide direction to professional or technical staff on contract matters.
Participates in the selection, development, and training of contract staff.
Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted on behalf of the Company.
Expected to work in a safe manner in accordance with established operating procedures and practices.
Conduct senior-level leadership briefing to provide an in-depth update on current status of the contract.
Committed to representing GA-ASI in the utmost professional manner at all times, ensuring actions and communications reflect the high standards and values of the organization.
Additional functions and or Special Assignments leading and representing Contracts for the Enterprise.

Typically requires a bachelor's degree in business administration with an emphasis in contract administration or a related discipline, along with ten or more years of progressive professional experience in contract administration. Equivalent professional experience may be substituted in lieu of education.
Must have a thorough understanding of contract principles, theories, concepts, and regulations, and experience demonstrating a broad application of those practices, techniques, and standards.
Must be customer focused and possess:
The ability to develop innovative solutions to a variety of unusually complex problems.
Excellent verbal and written communication and presentation skills to accurately document and report findings to a variety of audiences.
Excellent interpersonal and leadership skills to influence and guide employees, senior managers, customers and other senior external parties.
The ability to organize, schedule, and coordinate multiple work phases.
The ability to lead less experienced professional employees.
Excellent computer skills. Working knowledge of SAP desirable.
Ability to work independently and as part of a team is essential.
Ability to obtain and maintain a Secret DoD security clearance is required
US Citizenship Required?

Preferred to have Foreign Military Sales (FMS) of Major Weapon Systems (MWS) contracting experience.
Preferred experience establishing Indefinite Delivery Indefinite Quanty (IDIQ) contracts (FAR 16).

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