Senior Contract Administrator (IT Purchasing Specialist)

Cordoba Corporation • Los Angeles, CA

4d • $108,000 - $122,000 • Onsite

About The Position

Overview Cordoba Corporation is a leading engineering and design firm based in California. We are seeking a Senior Contract Administrator (IT Purchasing Specialist) to join our Education & Facilities Sector. The ideal candidate will be working under the Director of Contracts, this position calls for an experienced IT Purchasing Specialist that will be expected to provide planning, strategic recommendations, administration, and reporting for a variety of IT purchasing needs in support of the client's Bond Program. Responsibilities Planning for a variety of IT related purchasing needs of the Bond Program. Between Effective coordination and communication with all stakeholders. Strategic recommendations for IT purchasing solutions and best practices. Compliance will all applicable legal requirements and the client's policies/procedures. Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees. Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders. Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status. Utilizing the District’s ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems. Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize the client’s use of external contracts that specifically beneficial for IT purchasing needs. Any other tasks as needed under the direction of the Director of Contracts. Qualifications Minimum of 7 years of relevant experience Bachelor’s Degree (4 additional years of experience can be substituted) Experience with procurement subject to California Public Contract Codes Familiarity with software licensing models (SaaS, subscription, perpetual) Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat Ability to exercise judgment and discretion and to set priorities and manage competingdemands Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity Excellent communications skills, both written and verbal Ability to work in a fast-paced environment Preferred Qualifications: Experience with electronic bidding platforms, specifically PlanetBids Certificate related to Public Purchasing or Contract Management Knowledge of California Higher Education Codes Knowledge of California Community College Codes Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday,etc.) Salary Range: $108,000 to $122,000 yearly Location: Los Angeles, CA Work Environment: Onsite Our Company Cordoba Corporation, Making a Difference Cordoba Corporation is a leading civil engineering, construction management, program management, and planning firm. Our expertise spans diverse sectors, including education and facilities, transportation, water, and energy. Collaborating closely with our clients, we have successfully delivered complex and high-impact infrastructure projects across California. National Recognition - Cordoba’s efforts have garnered national acclaim. Engineering News-Record (ENR) has consistently ranked us as a “top 100 construction management firm” and a “top 50 program management firm.” Additionally, ENR recognized Cordoba as a “top 100 design firm” in California in 2018. Our business model emphasizes efficiency, fostering a dynamic work environment. We approach projects with multifaceted strategies, ensuring successful outcomes. Statewide Presence - With headquarters in Los Angeles, Cordoba maintains a strong statewide presence. Our offices extend to San Francisco, Sacramento, San Ramon, Chatsworth, Santa Ana, Ontario, and San Diego. Enhancing Employee Well-Being Benefits and Perks : We offer multiple medical and dental insurance plans, as well as vision insurance. Plans are subsidized for both employees and dependents with coverage effective the first month after hire. Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off. We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans. Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being. Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion. We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics. Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability. Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace. For inquiries or accommodations, please contact our HR Department at: [phone]. Join Cordoba Corporation and be part of shaping California’s future! #LI-Onsite

Requirements

• Minimum of 7 years of relevant experience
• Bachelor’s Degree (4 additional years of experience can be substituted)
• Experience with procurement subject to California Public Contract Codes
• Familiarity with software licensing models (SaaS, subscription, perpetual)
• Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
• Ability to exercise judgment and discretion and to set priorities and manage competingdemands
• Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
• Excellent communications skills, both written and verbal
• Ability to work in a fast-paced environment

Nice To Haves

• Experience with electronic bidding platforms, specifically PlanetBids
• Certificate related to Public Purchasing or Contract Management
• Knowledge of California Higher Education Codes
• Knowledge of California Community College Codes
• Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday,etc.)

Responsibilities

• Planning for a variety of IT related purchasing needs of the Bond Program.
• Effective coordination and communication with all stakeholders.
• Strategic recommendations for IT purchasing solutions and best practices.
• Compliance will all applicable legal requirements and the client's policies/procedures.
• Administration of the entire procurement process from preparing the appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
• Supporting project management staff through the process of soliciting quotes, contract compliance reviews, achieving required approvals, and issuance of purchase orders.
• Monitoring IT purchasing contracts, purchase orders, solicitations and reporting on status.
• Utilizing the District’s ERP (currently SAP), the Bond Program’s Project Management Information System (currently Proliance, soon to be Trimble Unity Construct), and other internal access database systems.
• Coordination with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other partner public agencies to maximize the client’s use of external contracts that specifically beneficial for IT purchasing needs.
• Any other tasks as needed under the direction of the Director of Contracts.

Benefits

• We offer multiple medical and dental insurance plans, as well as vision insurance.
• Plans are subsidized for both employees and dependents with coverage effective the first month after hire.
• Additionally, Cordoba provides employees with paid AD&D and life insurance, a 401k with an industry leading employer match, generous vacation and sick leave accruals, 9 paid holidays, and other forms of paid time off.
• We also offer flexible spending accounts (FSA’s) including medical care reimbursement, dependent care reimbursement, and commuter benefit plans.
• Employees are also eligible for our employee assistance program and well-being benefits that include stress management, nutrition, and financial well-being.
• Cordoba Corporation provides equal employment opportunities, promoting diversity and inclusion.
• We welcome applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics.
• Harassment-Free Workplace: We strictly prohibit workplace harassment based on any factor, including race, gender, sexual orientation, or disability.
• Cordoba is committed to fostering a healthy and happy lifestyle for our employees, both within and beyond the workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level