Construction Administrator

IntelliPro Group Inc.•Reno, NV

43d

About The Position

Provides comprehensive administrative and construction management support within the Substation Operations and Construction Management group. This role is responsible for coordinating timesheet processing, invoice and purchase order management, vendor communication, and contract administration activities to ensure accurate, timely, and compliant project execution. The Senior Construction Administrator works closely with construction managers, vendors, and field leadership to track construction documentation, maintain project records, and assist in planning and coordinating ongoing substation and civil construction work. The position also requires experience in the creation and revision of internal work procedures and process documentation to improve efficiency, consistency, and alignment with departmental standards and company policies.

Requirements

Associate’s degree in business, construction management, or a related field plus three (3) years of experience in construction administration, procurement coordination, or project support within a utility or infrastructure environment; OR
In lieu of an associate’s degree, five (5) or more years of related progressive work experience with demonstrated construction and administrative responsibilities.
Contract administration and works closely with Supply Chain and multiple vendors to ensure all contracts have been properly documented.
Construction management processes, including coordination of field and office workflows.
Contract administration principles, bid documentation, and change management.
Document control and procurement coordination in a construction or utility setting.
Standard software tools used in business operations, including Oracle, SAP, or equivalent enterprise systems.
Strong analytical, organizational, and communication skills.
Ability to produce clear, accurate, and professionally written documentation, correspondence, and procedural drafts.
Professional collaboration and vendor‐relationship management.
Proficiency in PCs, Microsoft Office (Word, Excel, Outlook), and document management systems.

Nice To Haves

Familiarity with Oracle or equivalent ERP system preferred.

Responsibilities

Coordinates and supports administrative processes for Substation Operations and Construction Management, including timesheet entry, invoice review, and purchase order tracking.
Works closely with Supply Chain, project managers, and vendors to ensure purchase orders, contracts, and related documentation are properly executed and maintained.
Monitors and reconciles construction‐related expenditures to ensure alignment with approved budgets and schedules.
Assists in preparation of bid package specifications, scope documentation, and change order tracking.
Reviews and verifies contractor invoices for accuracy and contract compliance prior to approval.
Supports construction managers, engineers and field crews in maintaining project files, inspection records, and commissioning documentation.
Coordinates vendor communications and assists with procurement and delivery scheduling to support construction milestones.
Maintains document control systems for drawings, reports, and correspondence related to active substation and transmission projects.
Prepares weekly status summaries and updates for management, ensuring accurate reporting of construction and administrative activities.
Assists in the development, revision, and standardization of work procedures, administrative processes, and internal documentation to improve efficiency and consistency across the Construction Management group.
Ensures all compliance aspects of the position are known and followed; adheres to all company policies, safety standards, and regulatory requirements.
Performs related duties as assigned.