Senior Client Accounting Coordinator
About The Position
We are seeking a Senior Client Accounting Coordinator to join our Firm. This position is located in our Houston office and is currently working a hybrid schedule of 2 days in-office, 3 days remote. This position provides client account analysis and billing support to partners and coordinates client accounting activity for assigned partners and practice areas utilizing appropriate departmental resources. Responsibilities include but are not limited to: Handling multiple complex billing and client analysis projects. Reviewing outstanding balance reports and being proactive about trouble spots. Preparing bills and internal forms including appropriate back-up required to process requests. Implementing Client Accounting procedures, processes, and goals by coordinating work effort including timely preparation of client bills and following up on outstanding balances with secretarial and other Firm business services professionals. Understanding and responding to inquiries and requests made by clients, attorneys, and business services professionals. Providing relevant information, guidance, and support to others in the Firm. Formulating strong work team relationships, both internally and externally. Working with supervisor(s) to coordinate departmental workflow, provide solutions to problems and develop creative approaches to accomplishing departmental goals. Communicating issues and escalating as needed. Identifying and communicating to supervisor training and coaching needs of department business services professionals. Training, mentoring, and assisting Client Accounting Assistants and Coordinators as needed. Assuming a leadership role when supervisor/manager is absent. Maintaining complete and up-to-date files for each partner and/or client. Actively seeking to enhance knowledge of all Client Accounting procedures and processes. Demonstrating effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others. Managing Firm resources responsibly. Complying with and understanding Firm operation, policies, and procedures. Performing other related duties as assigned.
Requirements
- Knowledge of relevant Firm computer software programs (e.g., Aderant, Outlook, Excel, Word), with the ability to learn new software and operating systems
- Demonstrates effective interpersonal and communication skills, both verbally and in writing
- Ability to organize and prioritize work
- Excellent analytical, troubleshooting, organizational, and planning skills
- Demonstrates close attention to detail
- Ability to handle multiple projects and shifting priorities
- Ability to handle sensitive matters and maintain confidentiality
- Ability to work well in a demanding and fast-paced environment
- Ability to work well independently as well as effectively within a team
- Ability to use discretion and exercise independent and sound judgment
- Flexibility to adjust hours and work the hours necessary to meet operating and business needs
- Bachelor's degree
- Minimum five (5) years legal billing work experience including account analysis related functions
- Aderant, Elite or 3E experience
Responsibilities
- Handling multiple complex billing and client analysis projects.
- Reviewing outstanding balance reports and being proactive about trouble spots.
- Preparing bills and internal forms including appropriate back-up required to process requests.
- Implementing Client Accounting procedures, processes, and goals by coordinating work effort including timely preparation of client bills and following up on outstanding balances with secretarial and other Firm business services professionals.
- Understanding and responding to inquiries and requests made by clients, attorneys, and business services professionals.
- Providing relevant information, guidance, and support to others in the Firm.
- Formulating strong work team relationships, both internally and externally.
- Working with supervisor(s) to coordinate departmental workflow, provide solutions to problems and develop creative approaches to accomplishing departmental goals.
- Communicating issues and escalating as needed.
- Identifying and communicating to supervisor training and coaching needs of department business services professionals.
- Training, mentoring, and assisting Client Accounting Assistants and Coordinators as needed.
- Assuming a leadership role when supervisor/manager is absent.
- Maintaining complete and up-to-date files for each partner and/or client.
- Actively seeking to enhance knowledge of all Client Accounting procedures and processes.
- Demonstrating effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.
- Managing Firm resources responsibly.
- Complying with and understanding Firm operation, policies, and procedures.
- Performing other related duties as assigned.
Benefits
- Competitive salaries and year-end discretionary bonuses.
- Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
- Generous paid time off.
- Paid leave options, including parental.
- In-classroom, remote, and on-demand learning and professional development opportunities.
- Robust well-being classes and programs.
- Opportunities to give back and make an impact in local communities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
