SENIOR CLERK -64006354 1

State of Florida • Gainesville, FL

38d • Onsite

About The Position

This position accepts and receipts payments for services and provides receipts to all customers as required. Responsible for cash drawer and security of monies received, daily cash drawer tally as part of the deposit process. Captures HMC codes daily. Enters billing information daily. Works closely with and under the supervisor of the Billing Department Manager.

Acknowledges clients presenting for a receipt, verifies information on billing forms. Enters the billing information into the HMS and advises the client of costs, answers client questions, verifies payor information in the system making necessary corrections. Accepts payments for services from clients, makes change as needed, enters payments into the HMS, advises client of all balances due, makes diligent efforts to collect balances due, and generates receipts for payments received. Issues one copy of the receipt to the client and retains one copy for department records. Maintains all payments received, cash and checks, in a secure manner. Tallies the cash drawer for the daily deposit, ensuring the checks, cash and credit card entries match the totals of the receipts written. Delivers the cash drawer contents to the fiscal department designee and secures signature for the funds turned over for deposit. Responsible for assisting in the process of voiding/canceling receipts and maintaining proper documentation, shows reasons for all cancellations. Forward billing slips to Fiscal after all information is correctly and completely entered into the HMS.

Appropriately schedules client appointments utilizing the HMS patient data base according to the existing clinic schedule templates.

Enter HMS data utilizing accurate codes for Primary Care and HD Only clients into the HMS patient data base. Looks up CPT procedure code as needed. Looks up diagnosis codes using ICD-10-CM code book as needed. Bills these clients according to their SFS.

Bills individual clients for services rendered on a sliding fee scale dependent of the financial eligibility for ACHD program services. Bills for Alachua Cares for client services.

Research client records back for up to one year for any Retro Medicaid that we can bill for.

Research client records back for up to one year for any family planning waiver Medicaid we can bill for.

Serves as backup to the Switchboard Operator

Post vouchers to client accounts for third party billing.

Performs related work as required. Backs up other medical records/billing staff as needed.

Responsible for securing the designated information sets for purpose of protecting confidentiality , data integrity, and appropriate access for all information, both confidential and public record, which is stored in hard copy or electronic formats.

Responsible for being required to work during or beyond normal work hours or days in the event of an emergency. Emergency operation functions required are but are not limited to special needs shelters, Red Cross shelters, or other emergency functions.

The incumbent has a need to access records containing SSNs for the performance of their duties, including updating/ correcting social security numbers for team and others who don't have access.

Requirements

• Experience and ability using computers and computer programs such as Word, Excel, Outlook, or Medical Client databases.
• Experience and ability cashiering.
• High school diploma.
• Experience and ability using computers and computer programs such as Word, Excel, Outlook, or Medical Client databases.
• Experience and ability cashiering.

Nice To Haves

• 1 year of computer experience.
• 6 months HMS experience.
• 6 months cashiering experience.
• Bilingual in Spanish/English.

Responsibilities

• Accepts and receipts payments for services and provides receipts to all customers as required.
• Responsible for cash drawer and security of monies received, daily cash drawer tally as part of the deposit process.
• Captures HMC codes daily.
• Enters billing information daily.
• Works closely with and under the supervisor of the Billing Department Manager.
• Acknowledges clients presenting for a receipt, verifies information on billing forms.
• Enters the billing information into the HMS and advises the client of costs, answers client questions, verifies payor information in the system making necessary corrections.
• Accepts payments for services from clients, makes change as needed, enters payments into the HMS, advises client of all balances due, makes diligent efforts to collect balances due, and generates receipts for payments received.
• Issues one copy of the receipt to the client and retains one copy for department records.
• Maintains all payments received, cash and checks, in a secure manner.
• Tallies the cash drawer for the daily deposit, ensuring the checks, cash and credit card entries match the totals of the receipts written.
• Delivers the cash drawer contents to the fiscal department designee and secures signature for the funds turned over for deposit.
• Responsible for assisting in the process of voiding/canceling receipts and maintaining proper documentation, shows reasons for all cancellations.
• Forward billing slips to Fiscal after all information is correctly and completely entered into the HMS.
• Appropriately schedules client appointments utilizing the HMS patient data base according to the existing clinic schedule templates.
• Enters HMS data utilizing accurate codes for Primary Care and HD Only clients into the HMS patient data base.
• Looks up CPT procedure code as needed.
• Looks up diagnosis codes using ICD-10-CM code book as needed.
• Bills these clients according to their SFS.
• Bills individual clients for services rendered on a sliding fee scale dependent of the financial eligibility for ACHD program services.
• Bills for Alachua Cares for client services.
• Research client records back for up to one year for any Retro Medicaid that we can bill for.
• Research client records back for up to one year for any family planning waiver Medicaid we can bill for.
• Serves as backup to the Switchboard Operator
• Post vouchers to client accounts for third party billing.
• Performs related work as required.
• Backs up other medical records/billing staff as needed.
• Responsible for securing the designated information sets for purpose of protecting confidentiality , data integrity, and appropriate access for all information, both confidential and public record, which is stored in hard copy or electronic formats.
• Responsible for being required to work during or beyond normal work hours or days in the event of an emergency.
• Emergency operation functions required are but are not limited to special needs shelters, Red Cross shelters, or other emergency functions.
• The incumbent has a need to access records containing SSNs for the performance of their duties, including updating/ correcting social security numbers for team and others who don't have access.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees