SENIOR CLERK

City of Burbank (CA)•Burbank, CA

39d

About The Position

NOTE: We are continuously seeking qualified candidates for Senior Clerk across all City departments through this ongoing recruitment process. Candidates who pass all qualifying phases (minimum qualification review, written examination, and/or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary, contingent upon when vacancies arise. Any candidate who withdraws, fails to appear, or fails at any part of the testing process, will be subject to the 90-day waiting period for re-application for this position. Candidates will be removed from the ongoing candidate pool six (6) months from the dates of placement in the pool. Under direction, to perform a variety of difficult and complex clerical work; and to do related work as required. Responsible for clerical functions requiring discretion and specialized knowledge; prepares material for typing, using independent judgment and initiative; types a variety of materials of considerable complexity, including technical correspondence, forms, reports, numerical and statistical reports from oral direction, rough draft, copy, notes, dictating equipment, or other source; reviews and edits outgoing materials for clarity, correct spelling, punctuation and grammar, proper form, and completeness; composes routine correspondence and reports; sets up and maintains complex filing systems; assists the public with technical questions; explains difficult procedures and interprets regulations; reviews documents for accuracy, including invoices, purchase orders, payroll and personnel materials; schedules invoices for payment within the appropriate discount period; receives money; prepares and issues receipts; makes emergency purchases; maintains inventory of supplies; operates a computer terminal to enter, modify or retrieve data; operate calculator, word processor and other office equipment; may assist Police in booking, searching, and transporting prisoners.

Requirements

Knowledge of modern office methods, procedures and equipment
English usage, spelling, grammar, and punctuation
basic arithmetic
municipal organizations
Ability to operate a variety of office equipment, including calculator, word processor, and computer terminal
understand and explain a wide variety of technical procedures and policies
organize and maintain record keeping systems
establish and maintain effective working relationships with supervisors, fellow employees, and the public
Two years of recent experience in responsible clerical work and high schoolgraduation or equivalent
Ability to type accurately from clear copy at a speed of 45 net words perminute
A valid California Class "C" driver's license or equivalent may be required at time of appointment

Responsibilities

clerical functions requiring discretion and specialized knowledge
prepares material for typing, using independent judgment and initiative
types a variety of materials of considerable complexity, including technical correspondence, forms, reports, numerical and statistical reports from oral direction, rough draft, copy, notes, dictating equipment, or other source
reviews and edits outgoing materials for clarity, correct spelling, punctuation and grammar, proper form, and completeness
composes routine correspondence and reports
sets up and maintains complex filing systems
assists the public with technical questions
explains difficult procedures and interprets regulations
reviews documents for accuracy, including invoices, purchase orders, payroll and personnel materials
schedules invoices for payment within the appropriate discount period
receives money
prepares and issues receipts
makes emergency purchases
maintains inventory of supplies
operates a computer terminal to enter, modify or retrieve data
operate calculator, word processor and other office equipment
may assist Police in booking, searching, and transporting prisoners