SENIOR CLERK/TIMEKEEPER - TRAFFIC SIGNAL

City of Rockford, IL•Rockford, IL

35d•$21•Onsite

About The Position

DEFINITION: Under general supervision, performs work of moderate difficulty in a specific clerical field, or in a wide variety of general clerical tasks.

Requirements

Knowledge of office terminology and procedures, the operation of office equipment and machines and personal computers.
Knowledge of MS Office Suite or other word processing, spreadsheet and data base software standard that may be adopted by City departments.
Knowledge of business English, spelling and arithmetic.
Knowledge of computerized timekeeping and payroll systems, as required by the position.
Ability to maintain the confidentiality of communications, files and documents.
High School Diploma or G.E.D.
Two (2) years of experience in office clerical work with experience in use of a personal computer, the MS Office Suite, and governmental software or any equivalent combination and experience.
Possession of a valid Illinois Driver's License.
Ability to work with the general public.

Responsibilities

Serves as main receptionist for a large office. Answers phones, routes calls and visitors and answers questions as appropriate.
Prepares reports and other documents, such as agendas, minutes, ordinances or memoranda, or standard letters.
Maintains extensive filing systems and is responsible for the storage and retrieval of all assigned files.
Compiles information to be used in various reports and arranges data into report format insuring that all information and figures are correct.
Sorts and distributes mail.
Maintains appropriate levels of supplies through the entering and tracking of invoices and purchase orders into the City purchasing software.
Operates a wide variety of office equipment including but not limited to, a multi-line phone, fax, copier, and personal computer.
Serves as the department's timekeeper. Collects and reviews time sheets, verifies leave slips, keeps files on accidents and sick leaves; reports changes in employee information affecting health insurance and retirement plans.
May supervise the work of other non-exempt staff and assists in the training of non- exempt staff.
Performs related work as required.