SENIOR CLERK - 64051631
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About The Position
This position performs advanced independent clerical statistical work, which involves a variety of functions. Functions include: examining data, collection and recording documents for birth and death certifications, reporting errors, and providing error prevention training to individuals in reporting and documenting loop. Is responsible for the security of all records maintained within their area of responsibility in the Bay CHD Vital Statistics office and all confidential documents while passing through this same office. The incumbent in this position is responsible for the integrity and confidentiality of data sets under his/her control. The incumbent of this position will come to work and exhibit an attitude of friendliness and eager customer service towards all clients and act respectfully and courteously to fellow employees and clients. With the statistical process in mind: examines data from birth certificates collected from all home births for accuracy, codes, signs, dates and sorts appropriately. Verifies monthly hospital birth log with e-vitals computer printout of birth certificates received in Jacksonville. Accumulates and analyzes data from birth, death and fetal death certificates, compiling and tabulating data as requested for various reports and graphs within the Florida Department of Health in Bay County. Files in alphabetical order burial transit permits weekly after matching with death certificates received from funeral homes. Sells computer certified birth and death certificates to qualified clients. Transfers original certificates daily to state office in Jacksonville. Performs various other related duties in the Vital Statistics department as requested. Must be able to back up Records Specialist as needed as far as training hospital and funeral home personnel using the Florida Statutes and the Vital Statistics handbook. Collects money from sale of birth and death certificates. Using HMS computer program receipts out client for birth and death certificates purchased. Prints daily computer report of safety paper used and matches to applications. From application enters all information into e-vitals computer system for all birth and death certificates ordered by clients. On application writes in date sold, safety paper audit number and receipt number. From HMS computer system prints daily sales total and matches to cash box. Examines death certificates from funeral homes as necessary to back up Records Specialist. Inspects data for accuracy, codes, signs, dates, and sorts appropriately. Answers questions from funeral home and hospital personnel regarding accurate reporting of data on birth, death and fetal death certificates, burial transit permits. Reviews files, records, and other documents to respond to request. Provides information to clients. Inputs and retrieves program specific information. Operates office machines. Completes and mails documents. Performs various other duties as assigned.
