Senior Citytime Systems Administrator

New York City, NY-posted 2 months ago

Full-time • Entry Level

Remote • New York City, NY

5,001-10,000 employees

Justice, Public Order, and Safety Activities

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The selected individual, under the Deputy Controller of Payroll will serve as the primary point of contact within the agency for CityTime related functions for both the Department of Health and Mental Hygiene (DOHMH) and the Office of the Chief Medical Examiner (OCME), to promote efficiency in the CityTime structure.

Implement newly hired employees, create new approval organizations and new schedules, assign approvers, assign newly hired staff to their appropriate orgs and approvers, remove inactive employees, create new parents and children of the org tree.
Maintain the CityTime Organizational chart - cleaning up of misaligned approver/employee assignments.
Serve as the Administrator liaison between the agency's program areas, Payroll and the oversight agency - OPA and troubleshoot problems to ensure that the system is working as it should.
Log Remedy tickets with OPA and follow up for resolutions.
Respond to the ServiceNow tickets timely and ensure that employees are correctly placed in the CityTime respective work units in the organizational tree.
Handle special assignments and projects given by the Deputy Controller of Payroll.
Research contracts due to inquiries from OLR, review unauthorized use of leave balances, use CHRMS reports to assist with auditing of various leave banks, research systemic issues that result from CityTime updates.
Coordinate with the Employee Relations Unit when the agency has a blood drive to credit staff with the 3 hours of comp time for valid blood donation.
Monitor the one-year expiration of the blood comp time by running monthly reports to decrement the time for the staff member.
Run monthly reports to decrement the vaccine comp time to determine yearly expiration.
Transfer separating staff from their active parent node to the inactive Separation leave status node for DOHMH and OCME staff.
Process the leave breakdown for staff separating from the agency and submit the inactive date for processing to HR.

A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in '1' above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity.
Education and/or experience equivalent to '1', '2' or '3' above, with all candidates possessing the 18 months of administrative, managerial, executive or supervisory experience.

Strong interpersonal and communication skills to develop effective working relationships with partner organizations, agency leadership, agency staff, and oversight agencies.
Knowledge of the NYC Payroll Systems.
Problem solving, analytical, and research skills.
Ability to develop clear and concise reporting of data for agency leadership and external audiences.
Passion for public health and advancing health equity.

Premium-free health insurance plan that saves employees over $10K annually.
Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
Public sector defined benefit pension plan with steady monthly payments in retirement.
Tax-deferred savings program.
Robust Worksite Wellness Program that offers resources and opportunities to keep you healthy.

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