Senior C-Suite Administrator

Swagelok • Solon, OH

435d

About The Position

The Senior C-Suite Administrator at Swagelok provides high-level administrative support to the C-Suite and Executive team, enhancing the efficiency and effectiveness of the executive office. This role requires a blend of business acumen, exceptional organizational skills, and outstanding internal customer service, with a focus on managing complex projects while maintaining discretion and confidentiality.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field (master's degree preferred).
• Minimum of 5 years business administration at the executive level.
• Minimum of 2 years customer service experience.
• Minimum of 2 years supporting C level executives.
• Proven history managing complex projects.
• Exceptional organizational and time management skills.
• Strong strategic thinking and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Nice To Haves

• Customer service orientation
• Resilience
• Commitment to continuous improvement

Responsibilities

• Maintain C Suite calendars, proactively addressing scheduling conflicts, helping to prioritize competing meetings, tasks, and projects.
• Facilitate executive and committee level input for corporate calendar process.
• Support executive travel planner for C-suite professional travel and CEO personal travel when required.
• Coordinate agenda for C-Suite and VP offsites and support Executive Travel Planner on location, logistics, and activities.
• Collaborate with the Executive Administration team to ensure efficient and concise work product for the C-Suite and their Executive teams.
• Prepare and review correspondence, reports, and presentations for C-Suite.
• Assist with the preparation and execution of executive meetings, including agendas, materials, and follow-up actions.
• Coordinate COO Staff Meetings and off-sites including planning logistics for off-sites, developing agenda, creating decks, note taking, and management of action items.
• Coordinate Executive Level business management meetings including developing agendas, creating decks, taking minutes, and managing action item follow-up.
• Provide administrative support for annual planning process including scheduling, material preparations and meeting planning.
• Plan and prepare documents for quarterly Swagelok Board of Directors meetings.
• Support external board responsibilities for C-Suite team.
• Manage expense reconciliation for C-Suite in compliance with company policies.
• Serve as the primary point of contact for C-Suite inquiries and communications.
• Lead or assist in special projects as directed by the executive team.
• Maintain effective communication channels between C-Suite and internal/external stakeholders.
• Represent the executive team in meetings, events, and other interactions as needed.
• Foster positive relationships with key stakeholders and partners.
• Manage sensitive and confidential information with discretion.

Benefits

• Comprehensive health and wellness package
• Compensation
• Retirement planning
• Supplemental rewards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Fabricated Metal Product Manufacturing
• Education Level: Bachelor's degree