Senior Business & Grants Administrator, SAS - Business Operations- DRL Business Office

University of Pennsylvania

86d • $76,000 - $90,000

About The Position

The Research Business Administrator, in DRL Regional Business Office position provides an opportunity to contribute in multiple functional areas, including financial reporting, grants management, payroll, purchasing and procurement, and reconciliations. The Research Business Administrator will report directly to the DRL - RBO Business Manager. This position is an integral member of SAS Finance within the School of Arts and Sciences. SAS Finance is committed to supporting the academic mission of the School and the University by adding value through our work, finding solutions to operational challenges, and helping to prepare the School for tomorrow. When you join our team at SAS, you become part of a team that prioritizes collaboration and a commitment to excellence.

Requirements

• Bachelor's degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• 2 to 3 years pre- and post-award experience strongly preferred.
• Experience with NIH, NSF and other federal granting agencies is preferred.
• Excellent critical thinking, analytical, verbal and written communication is required.
• Demonstrated history of addressing client issues concerns, resolving issues, and ensuring satisfaction.
• Familiarity with UPENN sponsored research, procurement, and payroll policies is a plus.
• Proficient in Excel.

Responsibilities

• Perform post-award activities and processes, which includes monitoring and enforcing compliance with sponsored guidelines, review of all charges to sponsored projects, reconciliation of accounts, payroll reallocations, effort reporting, closeout assistance, and production of monthly financial reports for Principal Investigators, including fund projections.
• Meet with Principal Investigators to discuss and advise them on financial issues related to their research projects, and to ensure effective and compliant portfolio management.
• Directly responsible for reviewing, processing, and auditing financial transactions, including procurement and payment requests (Penn Marketplace), reimbursements (Concur), procard reallocations (JP Morgan PaymentNet), and journal entries (BEN Financials).
• Perform proposal development process, budget development and related pre-award issues for a diverse sponsored research portfolio.
• Assist with all aspects of proposal submission (PennERA and paper submissions) and provide necessary follow-up to confirm proper acceptance by sponsor.
• Work closely with DRL-RBO Manager in managing a broad range of critical financial responsibilities, including assisting with ad hoc financial reporting and reconciliation of operating, endowment, and gift funds.
• Coordinate with SAS HR, Principal Investigators, Program Directors, and RBO staff to manage, process, and ensure the timely completion of a wide-range of payroll activities.
• Perform additional duties as assigned.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, their spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work for personal needs.
• Long-term care insurance for faculty and staff and eligible family members.
• Wellness and work-life resources.
• Professional and personal development resources.
• Access to University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work options.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees