Senior Business Coordinator, CEO Office

Christie's•New York, NY

3d•$80,000 - $100,000

About The Position

Senior Business Coordinator, CEO Office The Company Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments, or in one of our more Operational teams, we are all working together with one common goal in mind: to continue the success of this 250 year old company, steeped in history, bringing fresh ideas whilst not forgetting our shared values; Integrity, Excellence, Innovation, Responsibility & Relationships. Colleagues across all departments are truly passionate about what they do and it is inspiring to work with industry leaders across our business. Why This Role Matters The Senior Business Coordinator, CEO Office, provides the CEO support with client relationships management, business analytics and internal and client communications. The role will be a strategic resource, helping drive alignment, communication, and execution of projects or initiatives as directed by the CEO. The duties are varied and will include, but are not limited to: strategic calendar management, travel planning, client correspondence and liaising with individuals across the organization on behalf of the CEO, and tracking strategic initiatives. This role will also work closely with the Executive Assistant to the CEO to manage overall schedule and activities. How you'll make an impact Office Coordination and Management Manage the workflow of the CEO’s office, ensuring alignment, prioritization and timely delivery across all stakeholders, working closely with the Executive Assistant to the CEO. Act as the central point of coordination for all major initiatives, deadlines and meetings involving the CEO. Prepare executive briefings and background materials to ensure the CEO is fully equipped for meetings and engagements. Coordinate with internal communications, HR, finance and other departments to ensure smooth operational functioning of the CEO’s agenda. Manage the interface between the CEO and senior stakeholders Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Perform other duties as assigned by CEO and management Projects and Strategic Initiatives Work closely, efficiently and effectively to build and maintain relationships across other departments, including international and regional offices, external organizations, individuals, and institutions Support the execution and tracking of CEO Office strategic initiatives, including special projects, organizational priorities, and executive communications Prepare presentations, briefing documents, and reports for internal and external meetings Liaise with senior executives, board members, clients, and external organizations with professionalism and confidentiality Assist with client engagement activities, including event planning, guest list management, and follow-up communications

Requirements

Bachelor’s degree preferred, or equivalent work experience
A minimum of three to five years’ related work experience.
Excellent communication, including superior written and spoken communication
Strong interpersonal and client service skills, demonstrated with superiors, clients and peers
Exceptional at building and maintaining relationships
Highly organized with a demonstrated ability to multi-task and prioritize
Exceptional follow-up skills with attention to detail
A high level of diplomacy and ability to remain calm in stressful situations
Positive, problem-solving attitude
Confident experience with Outlook e-mail, and proficient in the Microsoft Office suite (Word, Excel, Power Point, etc.)
Knowledge of, or the ability to learn Christie’s systems

Nice To Haves

Experience in the Art World preferred but not a prerequisite.

Responsibilities

Manage the workflow of the CEO’s office, ensuring alignment, prioritization and timely delivery across all stakeholders, working closely with the Executive Assistant to the CEO.
Act as the central point of coordination for all major initiatives, deadlines and meetings involving the CEO.
Prepare executive briefings and background materials to ensure the CEO is fully equipped for meetings and engagements.
Coordinate with internal communications, HR, finance and other departments to ensure smooth operational functioning of the CEO’s agenda.
Manage the interface between the CEO and senior stakeholders
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Perform other duties as assigned by CEO and management
Work closely, efficiently and effectively to build and maintain relationships across other departments, including international and regional offices, external organizations, individuals, and institutions
Support the execution and tracking of CEO Office strategic initiatives, including special projects, organizational priorities, and executive communications
Prepare presentations, briefing documents, and reports for internal and external meetings
Liaise with senior executives, board members, clients, and external organizations with professionalism and confidentiality
Assist with client engagement activities, including event planning, guest list management, and follow-up communications

Benefits

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits