Senior Business Assistant

Freeport McMoRan

34d • $27 - $40 • Onsite

About The Position

Under limited supervision, provide a variety of advanced secretarial and administrative support to a President or Vice President.

Requirements

• Five (5) years administrative/secretarial experience

Nice To Haves

• High School diploma or GED
• Expert in the use of Outlook scheduling assistant
• Experience as the responsible person in managing site tours; calendar, transportation, tour guides, Health & Safety processes
• Knowledge and experience in reconciliation of purchasing card (P-card) transactions
• Expert knowledge in administering company policies related to Travel and Entertainment, Concur or similar software, and corporate card management
• Experience in the creation of various check requests

Responsibilities

• Relieve supervisor(s) of certain administrative duties in daily operations of the department. Compose a wide variety of written documents and correspondence. Prepare and type presentations, memoranda, letters, and reports. Compile statistical data and generate complex financial and operational reports.
• Set up and maintain complex and often confidential files, databases, records and schedules.
• Answer telephone calls and provide information to internal and external customers and the general public.
• Develop and maintain operating policies, procedures, and practices. Interpret established policy and provide information for the resolution of problems.
• Receive and review incoming mail. Responsible for handling responses to mail or forwarding to supervisor as necessary.
• Make travel and lodging reservations. Prepare, submit and coordinate travel and expense reports.
• Arrange venues for meetings and conferences. Prepare meeting agendas. Take, transcribe and distribute minutes of administrative meetings. May attend meetings with or as a representative of their supervisor.

Benefits

• Affordable medical, dental and vision benefits
• Company-paid life and disability insurance
• 401(k) plan with employer contribution/match
• Paid time off, paid sick time, holiday pay, parental leave
• Tuition assistance
• Employee Assistance Program
• Discounted insurance plans for pet, auto, home and vehicle
• Internal progression opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED