Senior Business Assistant

Freeport-McMoRan•Claypool, AZ

28d•$27 - $40•Onsite

About The Position

Under limited supervision, provide a variety of advanced secretarial and administrative support to a President or Vice President. Relieve supervisor(s) of certain administrative duties in daily operations of the department. Compose a wide variety of written documents and correspondence. Prepare and type presentations, memoranda, letters, and reports. Compile statistical data and generate complex financial and operational reports. Set up and maintain complex and often confidential files, databases, records and schedules. Answer telephone calls and provide information to internal and external customers and the general public. Develop and maintain operating policies, procedures, and practices. Interpret established policy and provide information for the resolution of problems. Receive and review incoming mail. Responsible for handling responses to mail or forwarding to supervisor as necessary. Make travel and lodging reservations. Prepare, submit and coordinate travel and expense reports. Arrange venues for meetings and conferences. Prepare meeting agendas. Take, transcribe and distribute minutes of administrative meetings. May attend meetings with or as a representative of their supervisor.

Requirements

Five (5) years administrative/secretarial experience

Nice To Haves

High School diploma or GED
Expert in the use of Outlook scheduling assistant
Experience as the responsible person in managing site tours; calendar, transportation, tour guides, Health & Safety processes
Knowledge and experience in reconciliation of purchasing card (P-card) transactions
Expert knowledge in administering company policies related to Travel and Entertainment, Concur or similar software, and corporate card management
Experience in the creation of various check requests

Responsibilities

Provide a variety of advanced secretarial and administrative support to a President or Vice President.
Relieve supervisor(s) of certain administrative duties in daily operations of the department.
Compose a wide variety of written documents and correspondence.
Prepare and type presentations, memoranda, letters, and reports.
Compile statistical data and generate complex financial and operational reports.
Set up and maintain complex and often confidential files, databases, records and schedules.
Answer telephone calls and provide information to internal and external customers and the general public.
Develop and maintain operating policies, procedures, and practices.
Interpret established policy and provide information for the resolution of problems.
Receive and review incoming mail. Responsible for handling responses to mail or forwarding to supervisor as necessary.
Make travel and lodging reservations. Prepare, submit and coordinate travel and expense reports.
Arrange venues for meetings and conferences.
Prepare meeting agendas.
Take, transcribe and distribute minutes of administrative meetings.
May attend meetings with or as a representative of their supervisor.